Procurement Analyst

Procurement AnalystWith a workforce of over 25,000 people, and opportunities in more than 1,000 different job categories, the City of Philadelphia is the fifth largest city in the United States and one of the largest employers in Southeastern Pennsylvania. As an employer, the City of Philadelphia operates through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. Through these principles, we strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential.The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia, headed by the Chief Information Officer (CIO). The Office of Innovation and Technology (OIT) oversees most major technology projects for the City of Philadelphia. Our goal is to use technology as a tool that empowers City employees and ensures residents receive timely, accessible government services.Under the general supervision of the Director and/or Manager, the IT Administrative Analyst is responsible for documenting procedures related to procurement, inventory management, and disposal of computer hardware and peripherals. The role also includes processing requests for IT-related items through various purchasing channels, overseeing the disposal of computer hardware, and performing additional administrative functions as needed.Job DescriptionEssential FunctionsProcess incoming hardware and software purchase requestsCreate purchase orders and approve vendor invoicesIntake of new equipment, including documentation and affixing City asset tagsComplete inventory transfer forms to ensure assets are assigned to designated custodiansAnnual completion of Class 400 Inventory Report distributed to the unitGeneral administrative tasks, such as maintaining accurate records of the departmental budgetEstablish and maintain working relationships with associates, administrative officials, and departmental officials within City governmentMaintain positive relationships with vendorsDocument current processes and ensure documents are up to dateCompetencies, Knowledge, Skills and AbilitiesAbility to evaluate the effectiveness of administrative functions and implement changes to provide for more effective and efficient operationsBasic understanding of administrative procedures and philosophies for local governmentProficient with Microsoft Office Suite, including Word, Excel, and AccessMust be able to work in a confidential work environmentCapable of working independently or in a teamAbility to think critically and identify solutions to complex administrative and operational challengesManage multiple tasks and deadline goals with/without supervision in a dynamic environmentCollaborate with different teams and develop working relationshipsHighly detail-oriented and organizedAbility to exercise sound and independent judgmentAbility to lift at least 50 poundsQualificationsEducationHigh School Diploma and two years of post-high school education required. A college degree is a plus but not required.Experience/SkillPrevious experience as an Administrative Assistant, four years preferredHigh level of attention to detailProficient in Microsoft Office SuiteExemplary organization skillsEmphasis on customer serviceExcellent written and verbal communication skillsAny equivalent combination of education and experience deemed acceptable by Human Resources and the Deputy Chief Information Officer/Chief of Staff will be considered.Additional InformationSalary Range: $55k-$64,206Salary cannot exceed $64,206All applications must include a cover letter. Applications without a cover letter will be considered incomplete.Work Setting: in-person (onsite)Did you know? We are a Public Service Loan Forgiveness Program qualified employer: 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universitiesWe offer Comprehensive health coverage for employees and their eligible dependents Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available*The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. For more information, go to: Human Relations Website: clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyJob LocationI'm interested