Billing Administrator Manager

Billing Administrator Manager

Solaire Vision

• Location: Remote
• Job Type: Part-Time, Independent Contractor (1099)
• Starting Pay: $24/hour

About the Role

We're looking for a Billing Administrator Manager who takes pride in the details — someone who understands that clean billing isn't just an administrative function, it's what allows us to keep delivering exceptional care. You'll be the internal expert keeping our billing systems organized, our insurance relationships current, and our revenue cycle running without friction.

This is a fully remote, part-time role built for someone who can operate independently today and build a team around them tomorrow. We're specifically looking for someone who sees billing as a process to be continuously improved, not a fixed set of steps — someone comfortable evaluating and adopting automation, AI-assisted tools, and modern workflow software to make the revenue cycle faster and more accurate. As we grow, you'll be the one who defines how the billing function scales — identifying when to bring on support, shaping how that team operates, and setting the standard for how this practice manages its revenue cycle. We work with an external billing company for claims submission, so your focus is oversight, optimization, and ownership — not just processing volume.

What You'll Do

• Own our billing systems and processes, with a focus on organization, compliance, and continuous improvement
• Actively look for ways to streamline and automate billing workflows — from claims tracking to EOB review — rather than defaulting to manual, legacy methods
• Assess the billing function as we grow — identify when additional support is needed, help define those roles, and build out your team over time
• Set the standard for how billing is done at Solaire Vision, creating processes and documentation that scale
• Serve as the in-house expert on optometry-specific CPT and ICD-10 coding — the go-to resource for the team on accurate, complete billing
• Set up and maintain billing workflows in CrystalPM EHR, and identify opportunities to better use its automation and reporting features
• Oversee accounts receivable and work closely with our billing partner to ensure timely collections and follow-ups
• Manage CAQH attestation and keep all provider profiles current
• Maintain insurance portals and accounts with regular logins to prevent inactivity or deactivation
• Keep provider directories and doctor locators up to date across all relevant payers
• Negotiate reimbursements and explore opportunities to improve fee schedules or contract terms
• Review EOBs posted by our billing vendor — verify accuracy and address discrepancies proactively
• Act as the liaison between our practice and billing company, helping resolve denials, delays, and mismatches
• Monitor claim trends and monthly revenue reports for anomalies, underpayments, or patterns worth investigating, using data tools to spot issues faster than manual review would
• Support payer credentialing and enrollment when we expand to new locations or add providers
• Support internally on Cherry financing inquiries

What We're Looking For

We're looking for someone who adds to what we're building — a person whose perspective, work ethic, and leadership style makes the whole practice better. We want a modernizer: someone who's comfortable questioning "the way it's always been done," piloting new tools, and using technology (including AI-assisted platforms) to make billing more accurate and efficient — not someone wedded to a single legacy system or manual process.

Required

• Experience in optometry or vision billing specifically — must have familiarity with vision insurance providers (VSP, EyeMed, Versant, Spectera, etc.)
• Hands-on clearinghouse experience
• Working knowledge of optometry-specific CPT and ICD-10 coding
• Familiarity with insurance portals, accounts receivable, and payer credentialing
• Demonstrated comfort learning and adopting new software and technology — you don't need to know every tool already, but you should have a track record of picking new ones up quickly
• A manager's mindset — you think in systems built for a team, not just for yourself
• Clear, professional communicator who can work across internal teams and external partners
• Self-directed and comfortable working remotely

Preferred

• Experience with Trizetto
• Familiarity with CrystalPM
• Experience using AI or automation tools (e.g., for claims tracking, reporting, denial pattern analysis, or workflow management) to improve efficiency
• A history of proposing or leading process improvements at a previous employer, rather than just executing existing processes

Hours & Schedule

This is a remote, independent contractor position. As a 1099 engagement, you'll have flexibility in how and when you work — what matters is that the work gets done. To start, you can expect approximately 10 hours of work per week, with the expectation that this grows alongside the practice.

Why You'll Love Working Here

• Remote flexibility with a team that trusts you to get the work done
• No micromanaging — you'll have real ownership of the billing function from day one
• Your ideas will be heard and your contributions recognized
• Work directly with practice ownership, not a distant corporate structure
• Compensation reviewed as the engagement grows and responsibilities expand
• A genuine opportunity to grow into a larger leadership role — building and managing your own team as the practice scales
• Be part of something being built from the ground up, with the influence to shape how it grows, including how we use technology to run it

If you're dependable, detail-driven, and excited to bring modern tools and fresh thinking to how a practice manages its revenue cycle, we'd love to hear from you.

Apply now and help us build the financial foundation for exceptional eye care.