Administrative Assistant I

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we’re delivering reliable water and wastewater services to our communities. If you’re looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!

About Essential Utilities

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.

Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.

We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.

Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. 

Are you looking for a fantastic career at Aqua Water? We have an exciting opportunity for an Administrative Assistant in the West Austin, TX area!

This role will provide administrative support to division staff.

ESSENTIAL DUTIES:

• Performs administrative duties for specific departments as required.
• Perform SAP functions and related accounting duties.
• Review financial data as needed to support department projects.
• Tracks expenses.
• Records projects.
• Compiles department budgetary data and prepares standard and special reports.
• Coordinates the processing of all departmental invoices and submits to Accounts Payable.
• Generates purchase orders by utilizing the SAP system.
• Prepares monthly operational and compliance reports.
• Back-up for operations support for field operations.
• Organizes and maintains department files and records.
• Acts as telephone operator/receptionist for incoming calls to department. Answer phones, provides assistance and forwards messages.
• Prepare various monthly operational reports using SAP and Excel using data from Aqua’s various systems/technologies
• Provides miscellaneous clerical support, including mail delivery and the preparation of correspondence.
• Performs other assignments as required.

QUALIFICATIONS:

• High school diploma or equivalent required
• 0-1 year of relevant experience

KNOWLEDGE, SKILLS:

• Competent to use Microsoft Office suite: Word‚ PowerPoint and Excel.

• The Administrative Assistant must be able to clearly share information with all parties following attendance at meetings so that resolution may be achieved in a timely manner.

• Must be a self-starter with strong problem-solving skills and high level of attention to detail.

• Knowledge of SAP software is desirable

• Strong customer service skills

• Ability to work well under pressure

• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment

Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
Aqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call View phone number on us.fitly.work).
To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:

• Family members cannot result in a supervisor/subordinate reporting relationship
• Family members cannot work in the same department.