Personnel Coordinator - Facilities Customer & Business Services

Unit 7 - CSUEU - Clerical and Administrative Support Services 1 Job Search Category/Discipline Administrative 1 Time Basis Full Time 1 Workplace Type (Exclude Inst Fac) On-site (work in-person at business location) 1 Personnel Coordinator - Facilities Customer & Business Services Job no: 562167 Work type: Staff Location: Cal Poly - San Luis Obispo Campus Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Description Job Summary This position assists in carrying out the mission and philosophy of FMD along with central Human Resources. The incumbent is responsible for supporting and contributing to an atmosphere that facilitates maturity, responsibility, and respect. Under general direction from the Personnel & Resource Manager, this position provides administrative and human resources coordination in support of FMD. The incumbent coordinates and supports departmental processes related to recruitment, onboarding, timekeeping, training, evaluations, and student employment coordinator. Working closely with the department managers, and employees, the position provides information, coordinates required documentation and activities, maintains records and tracking systems, and assists with the timely completion of personnel-related processes. The incumbent also provides support for workforce development activities, employee recognition, and other department-wide administrative functions as assigned. Department Summary The Facilities Management and Development (FMD), a unit within the Administration and Finance Division (A&F), is responsible for the planning, design, construction, operations, management, and repair of university facilities, grounds, and infrastructure. FMD consists of four critical and interdependent support departments, including Customer & Business Services; Facilities Planning & Capital Projects; Energy, Utilities, and Sustainability; and Facility Operations. In support of the Cal Poly mission, the FMD unit is committed to sustainability, responsible stewardship of natural resources, and promoting an inclusive culture that values individual and organizational integrity, civility, equity, and diversity. Key Qualifications Develop, coordinate, and maintain FMD recruitment processes, including hiring manager responsibilities, recruitment timelines, staffing needs, position descriptions, job requisitions, interview materials, scheduling, appointment recommendations, and required recruitment documentation. Provide hiring managers and search committee members with recruitment guidelines, procedural support, required documentation, and ongoing communication regarding recruitment status, requirements, timelines, challenges, and process improvements. Serve as an Employment Equity Facilitator (EEF) on staff selection committees as needed and assist with identifying EEFs for search committees. Develop, coordinate, and maintain a comprehensive onboarding and orientation program for FMD employees, including scheduling, training, access, equipment, departmental resources, and other activities that support a successful transition into the department. Education and Experience High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience) Licenses, Certificates, Degrees, Credentials Possession of a valid driver’s license or the ability to obtain by date of hire. Salary and Benefits Anticipated Hiring Range:$52,404 - $66,456 per year Classification Range: $52,404 - $76,344 per year Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly About Cal Poly Known for its Learn by Doing philosophy, Cal Poly is ranked among the top 10 public universities in the nation. Each year, more than 23,000 top-tier students come to Cal Poly in San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit . Working Within the California State University System As part of the California State University, the nation's largest public four-year university system, Cal Poly employees contribute to a broader mission of advancing knowledge, creating opportunity and serving the people of California. Equal Opportunity and Excellence in Education and Employment This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.Failure to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Positions are posted for a minimum of 14 calendar days. Advertised: October 16, 2026 (3:00 PM) Pacific Daylight Time Applications close: Open Until Filled #J-18808-Ljbffr Cal Poly