Executive Administrator - San Diego, CA

Executive Administrator

Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools, training, and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associate's unique experiences, background and perspectives and provides a collaborative environment for all employees to grow and thrive.

We are seeking a dynamic and highly organized Executive Administrator in San Diego, CA who serves as a key partner to our senior executive leadership. In this essential role, you will provide a broad range of strategic administrative and operational support, acting as a representative of the executive's office to both internal and external stakeholders. You will be entrusted to make independent decisions regarding the planning, organization, and scheduling of the executive's work, while also managing complex projects, conducting analysis for management decisions, and relieving our leaders of significant administrative duties to ensure their focus remains on driving the business forward.

Essential Functions:

• Provides a variety of administrative support to the Chief Operating Officer and for various departments under the COO
• Includes booking travel, managing the executive's calendar, coordinating executive calendars, planning staff meetings
• Create and submit expense reports
• Monitor vacation schedules for staff
• Planning/coordinating events/conferences for various departments under the COO
• Maintain and organize electronic files including report distribution
• Keeps informed on new developments and procedures, as well as any administrative requirements on behalf of the executive as needed.
• Makes independent decisions regarding planning, organizing and the scheduling of the executive's work.
• Represents the executive to internal staff and external customers
• Other duties as assigned.

Qualifications:

• Requires a Bachelor's degree in Business, Administration, Finance or a related field and 8+ years administrative, business, finance or other directly related experience.
• A minimum of 3+ years administrative assistance experience for a large or complex department or senior executive preferably in the financial industry. A combination of education and experience may meet qualifications.
• Broad application of general business practices as they relate to the executive officers' role.
• Expert knowledge of departmental processes, procedures, banking, and/or departmental products.
• Ability to handle and administrator division projects.
• Expert knowledge of computer software including word processing, spreadsheet, etc.
• Ability to analysis, resolve and handle policy and procedure issues for management.
• Ability to supervise non-exempt personnel.
• Contributes to the development of innovative principles and ideas.
• Demonstrated excellent interpersonal and communication skills in dealing with complex and sensitive situations.

Benefits:

• Medical, Dental and Vision Insurance START DAY ONE!
• Life and Disability Insurance, Paid Paternal Leave, and Adoption Assistance
• Health Savings (HSA), Flexible Spending (FSA), and dependent care accounts
• Paid Training, Paid Time Off (PTO), and 11 Paid Federal Holidays
• 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience
• Mental health benefits, including coaching and therapy sessions
• Tuition Reimbursement for qualifying employees
• Employee Ambassador preferred banking products

This position is eligible to earn a base salary in the range of $79,000 - $96,000 annually depending on job-related factors such as level of experience.