Payroll Administrator

The City of Bend is accepting applications for one (1) regular, full-time Payroll Administrator in the Payroll Division of the Finance Department. This is a salaried, exempt (overtime in-eligible) non-represented position. The City may use this job posting to create an eligibility list for future hiring purposes. Please review the entire job posting, including the application requirements at the end. As a key member of the City’s payroll team, the Payroll Administrator plays a central role in delivering accurate, timely, and compliant payroll services for the entire organization. This position is ideal for someone who thrives in a detail-driven environment and takes pride in ensuring that every employee is paid correctly and on schedule. With a blend of technical expertise and service-oriented problem‑solving, the Payroll Administrator helps keep one of the City’s most essential functions running smoothly. Working closely with the Payroll Supervisor and HR Information Systems team, this role serves as the subject‑matter expert for assigned payroll services and processes. The Payroll Administrator partners with departments across the City, providing guidance, resolving payroll issues, implementing collective bargaining agreements, and supporting the rollout of new or enhanced processes. Classification Framework Payroll Administrator Responsibilities Oversees daily payroll operations and serves as the subject‑matter expert for assigned payroll functions. Provides training, guidance, and support to payroll staff to ensure consistent, accurate service delivery. Plans and manages payroll processes to meet service goals and drive continuous improvement. Ensures all payroll activities comply with laws, City policies, labor agreements, and regulatory requirements. Investigates and resolves payroll errors, service issues, and employee concerns through research and collaboration. Reviews payroll and time‑keeping data to identify trends, discrepancies, and opportunities for improvement. Develops reports and dashboards that support leadership decision making. Proactively collaborates with departments and Finance leadership to develop and implement efficient, compliant payroll workflows and procedures. Evaluates and enhances payroll and time‑keeping systems, including automation, integrations, and configuration updates. Coordinates payroll projects and manages vendor relationships while supporting day‑to‑day payroll operations. Functions as lead for all payroll processes in the absence of Payroll Supervisor. Qualifications We are looking for someone with a strong attention to detail and an analytical and process‑improvement mindset. This person is tech‑savvy, able to operate within multiple systems, and excels at forward thinking, relationship building, and communicating to a variety of audiences. The ideal candidate has a solid grasp of core payroll processing practices, state and federal payroll tax rules, wage laws, and FLSA overtime requirements. They have a strong payroll and HRIS systems background and are familiar with government payroll practices including collective bargaining agreements, project management/coordination, payroll auditing practices for accuracy, data analysis and reporting. Minimum Qualifications: Education: Associate's Degree and Experience: At least 2 years’ experience providing payroll processing and support; or An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Desired Attributes (Not Required) Professional Payroll certification preferred Government experience preferred Experience implementing union contracts preferred Application Deadline Applications received by Monday, June 22, 2026, at 12:00 PM (noon) Pacific Time will be included in an initial review and consideration for interview; however, the position will remain open until filled. Application Requirements To be considered for an interview, applicants must complete an online application including the following attachments: Cover Letter Resume Veterans’ Preference Applicants seeking Veterans’ Preference as a qualified veteran or disabled veteran must attach appropriate documentation to their application. Equity Statement The City of Bend remains committed to building a workforce that advances diversity and inclusion within our community and all we do. We recognize that not everyone starts from the same place, and that gender, race, ability, sexual orientation, and other identities face different barriers. We welcome applicants from all backgrounds and are dedicated to creating an inclusive, safe, and respectful workplace where employees can thrive without these barriers. Benefits The City of Bend offers an excellent competitive benefits package for Employees and Dependents for health and dental coverage, retirement benefits, and a robust paid leave program. Details are available on the benefits tab of the job posting. Starting Compensation Starting compensation is determined based on a pay equity analysis considering the candidate’s education, applicable work experience, and internal equity. Please include all relevant information on your application. #J-18808-Ljbffr City-of-Bend