Executive Administrative Assistant

Executive Administrative Assistant

Become an integral part of the Corporate Responsibility (CR) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant within the Federal Government Relations (FGR) team, you will be a key partner and report to the Head of Federal Government Relations. The FGR team is responsible for developing and implementing strategy for federal policy issues before Congress and the Administration. You will need to work well in a team environment, be able to represent the managers/groups with professional courtesy and acumen, and deliver flawless work output in a timely manner. Your daily routine will consist of complex executive calendar management, high frequency travel, and timely expense preparation. You will also require excellent communication skills, which includes interaction with several high-level executive teams across the lines of businesses. You are also expected to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Manage complex schedules/calendars in a fast-paced and dynamic environment which requires the need to be available for support before and after hours;
• Schedule internal and external meetings in-person and via video conferencing; adjustment and prioritization of last-minute changes including logistics such as conference rooms, events, and catering;
• Respond to and follow up on calls, emails and other inquiries on managers' behalf;
• Arrange and maintain staff travel arrangements;
• Reconcile and complete expense reports;
• Manage Federal Government Relation's records and document management system;
• Support written communication, talking points and messages on behalf of Federal Government Relations.
• Support monitoring and tracking of team's budget; timely process and track invoices with accuracy
• Lead coordination and consolidation of inputs for recurring reports, ensuring completeness and timely delivery
• Develop and implement administrative processes and procedures to improve team efficiency and reduce operational burden

Required qualifications, skills and capabilities

• High attention to detail; follows through to ensure accuracy and comprehensiveness;
• Exceptional verbal, written and interpersonal communication skills and the ability to communicate effectively with individuals across all levels of an organization, including executive/C-Suite management;
• Sound judgment and strong independent problem-solving and collaborative skills;
• Positive self-starter with proactive approach, excellent time management and prioritization skills;
• Mastery of core Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and Zoom; knowledge of the following systems: Concur, Salesforce, Ariba; experience and comfort with AI tools.
• At least 5 years of experience working in an administrative assistant capacity supporting multiple executives

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.