Administrative Assistant (Brokerage Administrator)

Administrative Assistant

Marcus & Millichap is the nation's leading brokerage firm specializing in real estate investments with offices nationwide. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.

The dynamic administrative support team at Marcus & Millichap New Jersey is seeking a new team member to join our innovative, collaborative team. We're seeking a personable, professional individual who will not only serve as a great first impression for our clients and visitors, but importantly, who desires a stable, professional office environment providing growth and challenge. Ideal candidates for this role are passionate about providing top customer service, always looking for ways to improve self and team, and making a difference in the office's overall success.

We will train you in this pivotal position and support you as you grow. Commercial real estate is competitive and fast paced. Bring the mindset of "no job too big or small".

Administrative Assistants will enroll in Marcus & Millichap's Certified Agent Support Specialist program within the first few months of employment in this role. The Administrative Assistant will successfully complete the program and obtain the title of Certified Agent Support Specialist.

The base salary range for this role is $30.00 $32.00 (per year/per hour) Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.

This is a full-time, non-exempt (hourly), in-office position not remote or work from home.

Responsibilities

• Learning real estate transaction administrative support we teach you how to use Marcus & Millichap's proprietary software which will help you assist our agents throughout the life cycle of their transactions
• Management of the front office where your great first impression counts both in office and over the phone tasks range from reporting facilities issues to ensuring supplies are stocked to assembling sales meeting presentations and more
• Becoming a valuable team member working closely with and supporting your home office as well as team members across your geographic area with an interesting variety of tasks which often include software training, technology troubleshooting and special projects
• Once you're ready, typically a few months into the Administrative Assistant role, you'll go through a challenging program where we teach you how to train our applications and support new sales agents, staff and management (see Advancement Path below)
• You'll become the New Jersey office's highly visible representative in firmwide tech launches and onsite tech support of our applications

Qualification

• Intermediate computer skills including MS Word, Excel, PowerPoint, and Outlook*.
• Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities
• Quick learner and you enjoy learning/working with software and technology
• Possess great soft skills; collaborative, proactive, and approachable and a strong desire to learn and grow
• Excellent attention to detail
• Reliable and punctual, take pride in owning your responsibilities and contributing to the team
• 2+ years administrative experience desired and if you've trained others, that's a big plus but not required
• Some experience in Adobe Creative Suite is a plus but not required.

*Candidates are tested for competency in software and office skills.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada. Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available. Marcus & Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.