Grants Manager

Summary The Grants Manager oversees the administration of the Foundation’s grantmaking, including application intake, review coordination, compliance monitoring, report tracking, and software management, ensuring an efficient process aligned with the Foundation’s strategic priorities. The Grants Manager will work closely with the President and the Director of Grantmaking & Partnerships to support the grantmaking lifecycle. The position is also responsible for research and analysis on community needs, reporting on the Foundation’s grantmaking, and managing Catchafire, an online resource for our nonprofit grantees. The Foundation has a small but mighty team, and the Grants Manager is an integral part of delivering on the Foundation’s goals. The position requires strong data management and analysis skills, attention to detail, the ability to manage multiple projects simultaneously, and a commitment to the regions and issue areas the Foundation serves. Job Duties Essential Duties and Responsibilities Reasonable Accommodations Statement To perform this job successfully, an individual must be able to satisfy each essential duty. Reasonable accommodation will be provided to enable qualified individuals with disabilities to perform the essential functions. Grants Administration (80%) Manage the entire grant lifecycle, including application intake, review coordination, compliance monitoring, and report tracking; Serve as an expert in the Foundation’s grants management system, GivingData, including overseeing its administration, refining and enhancing systems and workflows, data management and reporting, and providing technical assistance to Foundation staff, Board, Grants Committee, and partners; With support from the Executive Operations Manager, ensure maintenance of complete and accurate grantmaking records, to include grant applications, agreements, reports, budgets, and grantee communication; Monitors, analyzes, and ensures timely and accurate submission of grantee reports, including programmatic and financial reports; Reviews and completes due diligence processes on submitted grant applications, including a programmatic and financial review; Prepare and share materials with Grants Committee and Board members in the grants management system, providing technical assistance when needed; Assist with drafting award letters and grant agreements; Assist with tracking the Foundation’s grantmaking budget, including consideration for multi-year commitments across different programmatic areas; Provide technical assistance to grant applicants and grantees, including troubleshooting with the online grant management system, as needed; Provide exemplary customer service to community partners, grantees, applicants, and key stakeholders, including timely communications, information about grantmaking programs, and technical assistance. Impact Analysis (10%) Review and analyze grant records and reports within key areas of interest to quantify impact and identify opportunities for future grantmaking; Provide support to the President and Director of Grantmaking and Partnerships to share the results of the Foundation’s investments, including: the creation of presentation materials, data entry and analysis, generating reports from the database, and translating data into meaningful insights for programs under administration. Community Partnerships (10%) Working with our Foundation partners, help connect nonprofits in our regions to Catchafire, an online resource tool for our nonprofit grantees: Ongoing collaboration with Catchafire staff and program partners at the Charlottesville Area Community Foundation and Center for Nonprofit Excellence. Monitoring the back-end of both regions’ Catchafire sites, responding to questions, identifying any issues, and troubleshooting as needed. Assisting with nonprofit outreach and engagement, including the creation of digital and hard-copy materials and coordinating virtual and in-person events. Reporting to the Foundation staff, Grants Committee, and Board on the impact of each Catchafire platform. Skills Required Additionally, the following are desired qualifications: A Bachelor’s degree (or equivalent combination of education and experience); Relevant professional experience in program administration, grants management, and project management; Experience managing multiple priorities and tasks at any given time, demonstrating strong attention to detail and delivering high-quality work in a timely manner; Personal qualities of integrity and ultimate discretion regarding confidential matters Demonstrated proficiency with the Microsoft Office suite (Word, Excel, Outlook, and Teams) and relational database programs, and the aptitude to learn new programs quickly and support others in their learning and utilization of software programs; Experience managing a database or information system, including maintaining data integrity, user permissions, and record structures; Comfort configuring and customizing software systems, including setting up workflows and automation; Self-starter who takes initiative and adapts to ever-changing conditions and priorities with calm; A strong customer service orientation, with outstanding communication and collaboration skills. Physical Demands Must be able to sit at a desk for 8 hours daily Must be able to attend meetings in remote locations regularly Other Physical Requirements: The preferred dress is business casual unless business professional attire is otherwise required for meetings Work Schedule Work Environment Work is performed primarily in an office in our beautiful space in downtown Charlottesville. The noise level in the work environment is usually quiet in office settings; however, some tasks may require visiting partners with different work environments. Traditional office hours 9am – 5pm. Additional Info Compensation and Benefits The annual starting salary range for this position is $75,000 to $85,000.00. This is an exempt position. You will be eligible for Anthem health insurance benefits, a retirement plan, life insurance, and long-term disability insurance. You will be provided with an annual paid time off (PTO) of four weeks (4) per year (160 hours) to be issued on an accrual schedule with a carryover policy. The Anne & Gene Worrell Foundation provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. This applies to all terms and conditions of employment, including retirement, hiring, placement, promotion, termination, layoff, leaves of absence, compensation, and professional training. About the Foundation Anne & Gene Worrell established the Anne & Gene Worrell Foundation (AGWF) to support initiatives in Virginia. The AGWF is a time-limited foundation that will sunset in 2054. Today, the AGWF upholds its legacy through grantmaking that supports initiatives and organizations aligned with our mission to cultivate resilient communities and ecosystems in the places the Worrells called home. The Foundation focuses its grantmaking in the following regions of Virginia: Greater Charlottesville Area—Funding in this region primarily focuses on the City of Charlottesville and Albemarle County, with some support for broader regional initiatives in the Counties of Fluvanna, Greene, Louisa, Nelson, and Orange. Southwest Virginia – Funding is focused on regional approaches for the Cities of Bristol and Norton and the Counties of Buchanan, Dickenson, Grayson, Lee, Russell, Scott, Smyth, Tazewell, Washington, and Wise. Surry County – Funding is limited to supporting key initiatives, including Preserving Natural Assets and Historic Preservation in Surry County. Grants are awarded to projects and organizations that address one or more of the following areas: Economic Mobility & Well-Being – We work with partners to sustain and expand programs and strategies that provide essential services to those experiencing poverty and create opportunities to increase their economic mobility. Preserving Natural Assets – Recognizing the impacts of expanding development and a changing climate, this program area focuses on work that protects ecosystems and provides economic and health benefits for the communities we serve. Family Legacy – Maintaining a sense of place, including what makes each region unique, was important to Anne and Gene Worrell. In honor of this legacy, the Foundation dedicates a portion of the grantmaking budget to support select grantees in historic preservation, arts and culture, and local news. #J-18808-Ljbffr