Part Time Accounting Assistant/Bookkeeper

Job Description

Job Description

Job Description

Department: Finance & Accounting

Reports to: President

Location: On-site (hybrid)

Employment Type: Part-time

About the Role

We are seeking a detail-oriented Bookkeeper to maintain accurate financial records for our manufacturing operations. This role supports day-to-day accounting across accounts payable, accounts receivable, payroll, and inventory-related transactions, and works closely with production, purchasing, and management to keep financial data timely and reliable.

Key Responsibilities

• Record daily financial transactions in the general ledger and maintain accurate books in accordance with GAAP
• Process accounts payable, including vendor invoice matching (PO, receipt, invoice), coding, and payment runs
• Manage accounts receivable: prepare customer invoices, apply payments, monitor aging, and follow up on collections
• Reconcile bank, credit card, and loan accounts monthly
• Support inventory accounting, including tracking raw materials, work-in-progress, and finished goods, and assisting with periodic physical counts and cycle counts
• Assist with job or standard costing, including recording labor and overhead allocations
• Process bi-weekly payroll or coordinate with the payroll provider; maintain records for hourly and shift-based employees
• Track and record fixed assets, depreciation, and capital equipment purchases
• Prepare sales tax, use tax, and other regulatory filings in coordination with company accountant
• Assist with month-end and year-end close, including journal entries, accruals, and supporting schedules
• Maintain organized records for audits, tax preparation, and lender reporting
• Identify and help resolve discrepancies, and recommend improvements to accounting processes and controls

Qualifications Required

• Associate's degree in Accounting, Finance, or related field, or equivalent experience
• 3+ years of bookkeeping or accounting experience, preferably in manufacturing, distribution, or another inventory-based environment
• Strong understanding of full-cycle bookkeeping, debits/credits, and reconciliations
• Proficiency with accounting or ERP software (e.g., QuickBooks Enterprise, Sage, NetSuite, Epicor, or similar)
• Intermediate to advanced Excel skills (pivot tables, lookups)
• High accuracy and attention to detail with the ability to meet deadlines

Preferred

• Experience with cost accounting, bill of materials, or inventory valuation
• Familiarity with multi-entity or multi-location accounting
• Certified Bookkeeper (AIPB) or working toward an accounting credential

Skills & Attributes

• Organized and self-directed, with strong time management
• Clear communicator, able to work with shop-floor supervisors, vendors, and leadership
• Discreet handling of confidential financial and payroll information
• Problem-solver who takes ownership of the numbers

Compensation & Benefits

• Competitive salary commensurate with experience
• Opportunity for growth within the finance team including full-time employment

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