Deputy City Clerk

Salary : $68,055.00 - $94,937.00 Annually
Location : 510 E. Florence Blvd. Casa Grande, AZ
Job Type: Full Time
Job Number: 16-00275
Department: City Clerk
Opening Date: 06/02/2026
Closing Date: Continuous


Description
GENERAL PURPOSE:
The primary function of an employee in this class is to perform highly responsible administrative and managerial work in assisting the City Clerk in planning, organizing, and directing administrative functions in the City Clerk's Office.


The position is responsible for developing procedures and practices of the activities of the City Clerk's Department within the limits of the City Charter, State Statutes and Federal laws; supervising and directing work of office staff; coordinating election activities; preparing the agenda and materials for City Council and Board meetings; and providing customer service to elected officials, city staff and the public.

Please note: This position will remain open until filled with a first review date of June 16th.
Essential Duties and Responsibilities
PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Supervises and evaluates assigned staff, addresses employee concerns and problems, counsels, disciplines and completes performance appraisals; conducts interviews and makes hiring recommendations.
• Supervises information packet compilation, preparation and distribution; assists the City Clerk in the technical preparation, recordation and transcribing of proceedings during special and regular meetings and public hearings of the City Council, Boards and Commissions, attends meetings and coordinates required follow-up on meeting action items.
• Prepares and distributes meeting agendas and supporting documentation.
• Prepares and processes the City Council Meetings, Adopted Resolutions, Ordinances and minutes after each meeting.
• Assists in the management of resolutions, ordinances, and other technical documentation files; records and certifies documents and official records.
• Arranges the publication of official notices, agendas, ordinances and resolutions.
• Assists with the preparation and management of elections.
• Performs administrative and research functions for City Council, Boards and Commissions.
• Attends Arts & Humanities Commission meetings and records minutes.
• Reviews and corrects errors in meeting minutes and documents.
• Coordinates City records management program according to Arizona statutes and provides training to other city departments.
• Coordinates communications between the City Council and other City departments; clarifies issues relating to City Council meetings and formal meeting procedures.
• Assists with bidding processes and provides assistance with processing City contracts.
• Responds to requests for information; provides technical information to City staff as authorized; provides assistance to the public within scope of authority.
• Assists with department budget preparation and administration.
• Interprets policies and provides direction to staff and the public on policy and procedural changes.
• Provides general assistance to the City Clerk and when directed, acts as City Clerk by attending meetings, making decisions, and providing department leadership;
• Serves as the Passport Supervisor.
• Performs other duties as assigned or required.

Minimum Requirements
Education and Experience:
A Bachelor's degree in Public Administration, Business Administration, or closely related field, AND five (5) years experience in government administration; OR an equivalent combination of education and experience. Must obtain Passport Acceptance Agent standing during probationary period.

Special Requirements: Notary Public; additional training and certifications may be required.

Supplemental Information
Necessary Knowledge and Skills:

Knowledge of:

• City organization, operations, policies and procedures.
• Federal, State, City and County laws, statutes, and ordinances relating to City government administration and elections.
• Principles and practices of records retention and contract management.
• Municipal election process.
• Principles of record keeping and records management.

Skill in:

• Interpreting and applying applicable Federal rules and regulations, and City policies and procedures.
• Assessing and prioritizing multiple tasks, projects and demands.
• Working under pressure of deadlines, and establishing and maintaining cooperative working relationships with employees, officials, other agencies and the public.
• Operating a personal computer utilizing a variety of business software.
• Effectively communicating both orally and in writing.

Physical Demands / Work Environment: Standard office environment.

The City does not hire at the top of the range. Candidate may start above the beginning of the range depending on qualifications.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needed.
This is a general summary of benefits afforded City of Casa Grande employees. The information contained herein is not exhaustive, is not a contract, and is subject to change at any time without notice. Specific current benefit information is available from the Human Resources department. Questions about this information should also be addressed to the Human Resources department. This information generally applies to regular full and part time employees.
HEALTH, DENTAL AND VISION INSURANCE: The first of the month following 30 days of employment, employees are eligible for insurance coverage. The cost of employee health, vision and dental insurance is paid by the City. Employees may cover eligible dependents with the City paying one-half of the expense and the employee paying one-half.
LIFE INSURANCE: The city covers the cost of employee life insurance coverage. Employees earning more than $20,000 per year have a life insurance benefit of 50% of their annual salary .The basic employee life insurance benefit for employees earning less than $20,000 per year is $10,000.


SUPPLEMENTAL INSURANCE: The City allows several types of supplemental insurance offered by companies to employees through payroll deduction. The City does not endorse these products, which include supplemental life, accident, short-term disability, cancer, intensive care, legal services and identity theft.


WORKER'S COMPENSATION INSURANCE: All City employees are covered for on-the-job injuries through worker's compensation insurance. Premiums for this coverage is paid by the City and are based on payroll.


COMMUTING INSURANCE: Employees are automatically covered when traveling to and from work in the event of catastrophic injuries resulting from an accident.


RETIREMENT PLANS: City employees are assisted in planning for retirement in several ways. All employees, except firefighters, contribute a mandated percentage of their gross wages to the Social Security System and a Medicare tax, which is also matched by the City. In addition, all regular City employees are enrolled in a retirement plan, Public Safety Retirement for police officers and firefighters, and the Arizona State Retirement System for all others. The employee and City contribution rates are as follows:


Plan Employee Contribution City Contribution
State Retirement 12.22% 12.22%
Public Safety (Police) Depends on membership date into Retirement System
Public Safety (Fire) Depends on membership date into Retirement System


457 DEFERRED COMPENSATION PLAN: The City also offers a voluntary 457 Deferred Compensation Plan through ICMA Retirement Corporation. The City does not match employee contributions.


SHEAKLEY FLEXIBLE BENEFITS: Qualified expenses, such as dependent insurance premiums, dependent care and health care expenses can be deducted directly from your paycheck and claimed for reimbursement when used. These deductions are taken before taxes, reducing your taxable income.


EMPLOYEE ASSISTANCE PROGRAM: The Employee Assistance Program (EAP) provides free, confidential counseling to employees and their immediate family members.


LONG-TERM DISABILITY PROGRAM: Employees enrolled in the Arizona State Retirement System pay premiums to be covered by the System's Long-Term Disability Program (LTD). Benefits are provided to qualified members who are unable to work due to a disability after six months.


HOLIDAYS: The City of Casa Grande observes ten holidays each year, including one floating holiday.


PAID TIME OFF: All regular, full-time and eligible part-time employees will accrue/earn Paid Time Off (PTO) beginning on the employee's first day of employment with the City. Employees are eligible to utilize accrued/earned PTO immediately. There is an annual graduated accrual schedule, capping at 12 years. Regular part-time employees who work less than full-time but more than 1040 hours per year shall accrue PTO at a rate of 3.077 hours per pay period worked.

FAMILY DEATH LEAVE: The City has a policy, which allows time away from work in the event of the death of a family member as defined by our Personnel Policy.


MILITARY LEAVE: The City grants military leave in accordance with the provisions of State law.


JURY LEAVE: Employees required to serve as a juror shall be entitled to leave according to the provisions of the Personnel Policy.


FAMILY AND MEDICAL LEAVE ACT (FMLA): Eligible employees are granted up to 12 workweeks of unpaid leave during a 12-month period according to the law.


PAYROLL DIRECT DEPOSIT: Employees may have their paychecks deposited directly into checking or savings accounts at their bank through the direct payroll deposit plan offered by the City.


CREDIT UNIONS: City employees may participate in credit union membership through payroll deduction. Local credit unions have payroll deduction slots and employees may make savings or checking account deposits or have loan payments deducted through payroll deduction authorization.


SCHOOL INVOLVEMENT PROGRAM: Each month, employees may request and take two hours off with pay to volunteer their time in classrooms or at other qualified school programs. Employees do not need to have children in school to participate in this volunteer program. A School Involvement Program form must be filled out by the employee and signed by a teacher or administrator from the school in which the volunteer activity took place.


UNIFORMS/EQUIPMENT: Equipment and uniforms provided to employees varies by department.
01


This position regularly requires working outside of normal business hours, including City Council meetings held on the first and third Monday of each month, other Board and Commission meetings, and occasional evening and weekend events. Are you able and willing to meet these scheduling requirements?

• Yes
• No

02


Do you have experience working in a municipal, county, state, government office, or other public body performing duties such as records management, agenda preparation, minute-taking, public records requests, elections, or legislative support?

• Yes
• No

Required Question