Stage Production Coordinator

Stage Production Coordinator

Swaybox Studios is rewriting the rulebook of visual storytelling. As we collaborate with DC Studios/Warner Bros Pictures Animation and Matt Reeves' 6th and Idaho on a revolutionary new project, you'll help bring bold creative visions to life through hands-on artistry and performance. This is your chance to be a part of a production that's equal parts innovative and unforgettable.

We're seeking a sharp, organized, and calm-under-pressure Performance Coordinator to support our performance team. Reporting to the Lead MoMo Performer, this role will manage day-to-day flow on the performance floor, prepping materials, communicating between departments, and ensuring performers have everything they need to deliver high-quality work on schedule.

This coordinator will work closely with the Director, Stage/Camera teams, Editorial, and Production to maintain clarity, structure, and readiness across all performance operations. You'll be the central hub for schedules, assets, performer needs, and stage logistics.

Key Responsibilities

• Collaborate with the Lead MoMo Animator to maintain an organized, production-ready environment for performance teams, directors, and editorial.
• Manage the performance schedule; track daily progress of scenes, sequences, and performance materials to ensure on-time delivery.
• Monitor readiness of scenes, puppets/characters, sets, cameras, and key materials needed before a sequence enters performance review.
• Coordinate the Director's performance-related scheduleincluding briefings, pitches, reviews, and internal updates.
• Support in managing flow on the performance floor, adjusting schedules as needed when issues arise.
• Serve as the primary communication bridge between Performance, Story, Editorial, Production, as well as other departments across the studio.
• Work with Editorial to ensure storyboards, reference, thumbnails, and sequence builds are properly prepped and imported for review.
• Track Director and Editorial notes; ensure updates and fixes are scheduled and delivered on time.
• Schedule and facilitate performance reviews, sequence screenings, and cross-team sync meetings.
• Take detailed, accurate notes during Director sessions and distribute action items across relevant departments.
• Distribute notes and action items to necessary departments throughout the day.
• Attend internal and Executive Reviews, summarizing department progress, needs, and next steps in production reports.
• Coordinate with other department managers and coordinators (Editorial, Story, Art, Stage/CG) to prevent workflow bottlenecks.
• Acts as a calm voice of reason for the Performance and Stage team, and able to keep cool as priorities shift.
• Track the status of performance-related resources such as puppets/assets, props, scene setups, and required reference materials.
• Support budget tracking, purchase requests, planning, and departmental organization under the guidance of the Production Manager.
• Uphold all Health & Safety protocols on set, stage, and production floors.

Required Qualifications

• 2+ years in animation, VFX, or film productionpreferably in a coordinator or editorial support role.
• Strong understanding of pre-production and editorial workflows.
• Excellent organizational, communication, and time-management skills.
• Proficient in production tracking tools (e.g., ShotGrid, Airtable) and Avid (or willing to learn).
• Confident working across teams and departments with a proactive, solutions-first mindset.

Preferred Qualifications

• Familiarity with storyboarding, editorial timelines, and script revision tracking.
• Experience with voice recording coordination or script prep.
• Knowledge of production file naming conventions and version tracking.

At Swaybox Studios, we believe that great storytelling comes from diverse voices, perspectives, and experiences. We are proud to be an Equal Opportunity Employer and are committed to building a team that represents a variety of backgrounds, talents, and identities.

We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

Swaybox Studios also complies with applicable Louisiana laws governing non-discrimination in employment. We are dedicated to fostering a creative, inclusive, and respectful environment for all.