Front Office Manager , Classical Charter Home School Enrichment

Job Description

Job Description

Job Title: HSE Front Office Manager Location: Ascent Classical Academy of Douglas County (ACADC) HomeSchool Enrichment (HSE), Centennial COFLSA Status: Non-Exempt, Hourly Reports to: Dean of Home School Enrichment/HeadmasterWork Hours/Days: Part-time, approximately 24 hours per week , in person Mondays, Wednesdays and ThursdaysPosition Summary:The Front Office Manager's primary role is to serve as the welcoming face of the school and the operational anchor of our daily school environment. The Front Office Manager ensures that our campus runs smoothly, safely, and efficiently while fostering an organized and warm environment for students, staff, and visitors. Essential FunctionsReceptionist Duties: Serving as the first point of contact for families and visitors, answering phones, responding to email inquiries, and greeting guests. Daily Attendance: Tracking and maintaining accurate daily attendance records for students and communicating with families regarding absences. School Calendar: Managing and coordinating the master school calendar, ensuring events, program days, and scheduling conflicts are kept up to date.Health Clinic: Partnering with the school nurse to manage the health needs of students, receiving training, administering first aid, organizing student medical forms, dispensing approved student medications, and caring for sick students. Office Supply Management: Maintaining, inventorying, and ordering office, kitchen and copy room supplies and materials.Bulletin Boards: Creating, updating, and maintaining welcoming, organized, and aesthetically pleasing bulletin boards throughout the school.Curriculum Library: Overseeing the organization, inventorying, and distribution of books and materials within our Curriculum Library.Facility & Maintenance Support: Acting as the onsite point of contact for facility maintenance requests and coordinating with support staff to keep the environment safe and tidy.Special Events: Supporting staff and faculty during all-school special events. Position Requirements:A high school diploma or equivalent is required; an associate's or bachelor's degree in a related field is preferredBasic first aid knowledge or willingness to be trained. Demonstrate personal commitment to school virtuesExceptional interpersonal and written communication skills.Excellent data management and computer network skills.Ability to learn and manage online systems.Desire to work independently and demonstrate initiative.Attention to detail and a high level of accuracyPunctuality and attendanceInitiative and effortAdherence and loyalty to the school and ACA's mission and vision and adherence to all school policiesAbility to develop positive and professional relationships with students, parents, and colleaguesEnsure prompt, courteous, and superior customer service of the school's faculty, staff, administration, students and familiesPhysical Requirements:Must be able to lift up to 15 poundsMust be able to traverse the classroom and the schoolProlonged periods of sitting at a desk, working on a computerMust be able to supervise outdoor dutiesMandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a biometric background check, which will require fingerprinting. Please be aware that certain findings in the background check may disqualify a candidate from employment in a school setting. These may include, but are not limited to:Convictions for violent crimes, such as assault or domestic violence.Convictions for offenses against children, including abuse or endangerment.Drug-related offenses, particularly those involving the distribution or trafficking of controlled substances.Certain felony convictions, depending on their nature and recency.History of certain misdemeanors that may raise concerns about a candidate's suitability for working in an educational environment. Submission of this application signifies your consent to this process and understanding of these criteria.Verification of Qualifications: You will be asked to provide verifiable proof for roles that demand specific qualifications or certifications (such as teaching credentials). We also conduct reference checks to validate your professional history and qualifications.Adherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.This employer utilizes E-Verify