Accounting Clerk

Accounting Clerk

This entry-level Accounting Clerk position provides administrative and accounting support in a small, close-knit office environment. You will handle a variety of clerical and bookkeeping tasks, including managing multiline phones, processing invoices, assisting administrative and operations staff, and performing general office duties. This role is ideal for a detail-oriented, people-focused professional who enjoys multitasking, working as part of a team, and contributing to efficient daily operations.

Responsibilities

• Answer and manage multiline phone calls in a professional, courteous, and customer-focused manner.
• Provide friendly and efficient front desk and customer service support to visitors, callers, and internal team members.
• Perform general office duties, including filing, scanning, data entry, and clerical tasks to maintain organized records and documentation.
• Open and sort incoming mail, ensuring documents and correspondence reach the appropriate recipients.
• Assist administrative and operations leadership with day-to-day tasks and special projects as needed.
• Enter invoices accurately into QuickBooks and maintain up-to-date records of accounts payable and accounts receivable.
• Match payments in QuickBooks to corresponding invoices and ensure proper application of receipts.
• Support weekly timecard entry, verifying accuracy and completeness of employee hours.
• Assist with bi-weekly payment runs using Excel, including preparing and updating payment schedules.
• Prepare and update accounts receivable collection reports to support timely follow-up on outstanding balances.
• Enter invoices into state-provided Excel templates for sales tax reporting and compliance.
• Reconcile smaller credit card statements, such as Amazon and FFB, ensuring all charges are properly coded and documented.
• Enter UPS bills and related shipping charges into the accounting system accurately.
• Support service trip entry and related documentation as needed, ensuring accurate tracking of costs and activities.
• Collaborate closely with a small team, contributing to a positive, cooperative work atmosphere and assisting colleagues when needed.

Essential Skills

• 1–2 years of administrative experience in an office environment.
• Proficiency with multiline phone systems and the ability to handle calls in a pleasant, professional manner.
• Strong multitasking skills with the ability to manage multiple administrative and accounting tasks simultaneously.
• Ability to work effectively as part of a small team and contribute to a collaborative, supportive work culture.
• Proficiency in Microsoft Word and Microsoft Excel for document preparation, data entry, and basic reporting.
• Hands-on experience with QuickBooks for invoice entry, payment matching, and basic bookkeeping tasks.
• Accuracy and attention to detail in data entry, invoicing, reconciliation, and record-keeping.
• Experience performing general office duties, including filing, scanning, clerical work, and administrative support.
• Basic knowledge of accounts payable and accounts receivable processes, including invoicing and payment tracking.
• Strong organizational skills and the ability to maintain orderly files, records, and documentation.
• Customer service skills, including clear communication and a professional, helpful demeanor.
• Comfort using Microsoft Office and Outlook for email communication, scheduling, and administrative tasks.

Additional Skills & Qualifications

• Experience with accounts payable and accounts receivable functions, including collections and reporting.
• Experience in bookkeeping and invoice processing within a small office or similar environment.
• Experience reconciling credit card statements and handling vendor-related billing such as UPS or similar services.
• Familiarity with entering data into state Excel templates for sales tax or similar reporting requirements.
• Administrative assistant or front desk experience, including reception and clerical support.
• Ability to adapt to changing priorities and support both administrative and operations functions as needed.
• Strong written and verbal communication skills for interacting with internal teams and external contacts.
• Comfort working in a highly collaborative environment where flexibility and teamwork are essential.

Work Environment

This role is based in a very small, tight-knit office environment where collaboration and mutual support are essential. You will work closely with a small team that values long-term commitment and strong working relationships. The position follows a regular office schedule, typically 7:30 a.m. to 4:00 p.m. Monday through Thursday and 7:00 a.m. to 3:00 p.m. on Friday. The setting is professional yet informal, with a focus on reliability, teamwork, and open communication. You will use standard office technologies and equipment, including Microsoft Office, Outlook, QuickBooks, scanners, and multiline phone systems, while performing a mix of administrative, accounting, and clerical tasks in a focused and supportive workplace.

Job Type & Location

This is a Contract to Hire position based out of Madera, CA.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Madera, CA.

Application Deadline

This position is anticipated to close on Aug 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.