Administrative Clerk - Employment Services

Employment Services Administrative Clerk

The Employment Services Administrative Clerk provides a variety of general clerical and administrative support duties for the Employment Services Section of Personnel Services. Tasks performed are general in nature but require a high degree of confidentiality. Employees at this level receive instruction or assistance as new or unusual situations arise and may be required to interpret Office operating procedures and policies. Please note, the position requires working in office with no telework days available.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Exceptional work-life balance: 4/10 schedule based on business needs
• Manageable workload
• Opportunity for criminal polygraph examinations
• Training opportunities with AZ Polygraph Association, American Polygraph Association, American Association of Police Polygraphists
• Network with other case agencies
• Choice of three medical plans starting as low as $70/month
• Holidays 10/year + 1 personal day
• Enrollment in the Arizona State Retirement System (Pension)
• Paid sick and parental leaves (birth/adoption)
• 30% discount at KinderCare daycare facilities in the Valley
• MCKids Club daycare next to headquarters.
• Access to free County gyms
• Learn more at Benefits Overview

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

• High school diploma or GED.
• One (1) year clerical experience or Human Resources experience.
• OR
• Combined education and experience qualifications
• Other combinations of education or experience may substitute for the minimum qualifications on a year for year basis.
• Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job: Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate Has

• Administrative/clerical experience in a human resources environment.
• Experience handling/processing a high volume of confidential paperwork, performing File room audits, and operating a multi-line phone system.
• Intermediate to advanced experience using Microsoft Office Suite.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides customer service via telephone, email and in person for employees, applicants, the public, law enforcement entities and government agencies.
• Responds to inquiries regarding Personnel-related policies and procedures.
• Performs routine clerical work including filing, verifying and recording information.
• Assists with front desk receptionist duties/coverage.
• Prepares types and proofreads basic forms, letters or memorandums.
• Enters data or information into MCSO databases.
• Completes E-Verify (I-9) for new employees.
• Assists Office Assistant Specialized personnel with processing applicants for new hire and/or promotion and schedule appointments for orientation.
• Assists Office Assistant Specialized personnel with new employee orientation for new MCSO employees.
• Assists with processing post-employment matters such as new hire paperwork and address, name, dependent(s) and marital status changes, in addition to transfers, etc.
• Maintains records for inventory of supplies.
• Issues/obtains identification cards, badges, parking cards, bus/light rail passes.
• Handles additional duties or special projects as assigned by supervisor or Team Leader. Runs work related errands to various county departments, MCSO facilities and to vendor locations that will require driving a county vehicle.
• Processes incoming and outgoing mail on a daily basis.
• Performs other related duties as assigned.
• Be present at work site to perform assigned tasks at the times and dates scheduled and/or assigned by the supervisor.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors. Tasks require sitting for long periods, managing time pressures and high work volumes with high degree of decision making, concentration, and accuracy. Position requires ethical conduct and a professional demeanor. Handle and process a large amount of confidential materials.

• Indoors, outdoors.
• In temperatures above 90 degrees and/or below 40 degrees.
• An environment exposed to smoke/dust, confined areas.
• Conditions such as use of stairs or ladders, high noise levels, bright lighting.
• Travel to and from job related locations during the course of a scheduled workday, subject to County policies regarding the use of County vehicles and/or private vehicles used during County business.

Physical Environment

• Sitting, standing and walking.
• Driving a vehicle.
• Speaking, hearing, seeing, and reading.
• Distinguishing colors.
• Bending, kneeling, and reaching.
• Crouching and Balancing.
• Lifting floor to waist ten (10) pounds.
• Lifting waist to shoulder of ten (10) pounds.
• Lifting shoulder to overhead of ten (10) pounds.
• Carrying a weight of twenty (20) pounds for a distance of: varies.
• Pushing/pulling a weight of twenty (20) pounds a distance of: varies.
• Work requires the use of Precise dexterity.

Social Environment

• Responding to emergency situations that arise regarding work matters.
• Handling interruptions, frequently changing tasks, and unscheduled tasks.
• Handling high volumes of work.
• Working under deadlines or time pressures to complete tasks.
• Accuracy and attention to detail.
• Working in a team environment and working in close proximity with others.
• Public contact.

Knowledge, Skills, and Abilities

Knowledge of

• Grammar, spelling and punctuation.

Skill in

• The use of computer applications including spreadsheets, databases and word processing software.

Ability to

• Operates computer equipment and use software programs to complete required paperwork, reports, email correspondence, conduct research on the Internet and perform other administrative tasks.
• Interprets and explains rules and regulations, working with the general public, establishing and maintaining effective working relationships with others is vital.
• Analyze problems and develop effective solutions and communicate effectively, both verbally and in writing.
• Exercise independent judgment within guidelines and departmental policies and procedures.

Selection Procedure:

The hiring authority will select the successful candidate based on departmental needs. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background