HR Manager

HR Manager

InterAgency Inc. is a minority-owned DC-based environmental consulting firm specializing in environmental, engineering, and architectural services on major water/wastewater and transportation projects throughout the Mid-Atlantic region. Our team of 30 professionals is committed to excellence in delivering the infrastructure projects that shape and strengthen the communities we serve.

InterAgency is seeking a seasoned HR Manager who can build and run a full-cycle recruiting pipeline in the specialized, credential-driven A/E industry, while also owning the employee relations, compliance, and performance functions that will allow our growing professional services firm to continue growing smoothly. This role is for a highly engaged person who is detail-focused, organized, personable, trustworthy, and who can maintain a professional demeanor and strict confidentiality in all work-related interactions.

Specific Job Duties

• Talent Acquisition and Workforce Planning
• Onboarding & Offboarding
• Compliance & Risk
• Compensation & Benefits
• Performance & Employee Relations

Talent Acquisition and Workforce Planning

• Partner with the Executive Team on workforce planning to support growth
• Own job description development and role scoping for open positions across technical and administrative functions
• Manage all hiring and recruiting platforms and build a proactive candidate pipeline, rather than relying solely on reactive posting
• Lead in-person recruitment events and represent the firm at recruiting functions
• Own initial candidate pre-screening to ensure a high-quality, well-matched candidate pool reaches hiring managers
• Manage the full interview process and facilitate hiring decisions with project managers and executive leadership
• Lead offer preparation, negotiation, and extension
• Manage pre-hire coordination and follow-up with candidates through offer acceptance and start date
• Coordinate hiring efforts with specific business development pursuits and contract awards
• Bring current thinking on hiring strategy in a competitive, credential-driven A/E labor market

Onboarding & Offboarding

• Continuously improve new-hire onboarding procedures and materials
• Coordinate equipment and systems access with IT
• Manage new-hire compliance paperwork (I-9, E-Verify, etc.)
• Lead offboarding discussions with partners and manage exit interviews and termination documentation

Compliance & Risk

• Ensure employment law compliance across all active jurisdictions (DC, VA, MD, and others as the firm expands)
• Manage and track FLSA exempt/non-exempt classifications
• Set and administer leave policies (FMLA, DC PFL, PTO, and other leave types) and manage leave requests
• Set policy and monitor compliance for EEO and anti-harassment standards
• Document, escalate, and respond to HR complaints; prepare documentation as needed for subpoenas, EEOC matters, or lawsuits
• Maintain personnel files to a legally defensible standard
• Manage required labor-law postings and notices
• Manage workers' compensation claims and unemployment claims, including attending unemployment hearings
• Maintain and renew the firm's business licenses, registrations, and small-business certifications (CBE/SBE/DBE, etc.)

Compensation & Benefits

• Lead compensation structure design and pay-equity analysis, benchmarked against A/E industry standards
• Manage the benefits broker relationship and lead open enrollment and employee education
• Support Accounting on payroll-related HR inputs

Performance & Employee Relations

• Design and lead the performance review process and related documentation
• Coach managers on delivering effective performance feedback
• Develop career pathing and identify relevant credentialing/CE opportunities for staff
• Advise on and lead retention strategy; assess employee engagement
• Support conflict resolution and maintain the employee handbook
• Identify and support opportunities for team-building and morale-building initiatives
• Perform other HR duties as assigned in support of firm operations

Education and Experience Requirements

Minimum Requirements:

• Bachelor's degree and 7+ years of progressive HR experience, with meaningful full-cycle recruiting/talent acquisition responsibility (references required)
• Direct experience in the architecture, engineering, or environmental consulting industry
• Experience at a small-to-midsize firm (roughly 20–150 employees) in the DC Metro region, with working knowledge of DC/VA/MD employment law
• Demonstrated experience building or scaling a recruiting pipeline in a competitive, specialized labor market
• Proficient in Microsoft Office Suite and Adobe Acrobat

Preferred Qualifications:

• SHRM-CP/SHRM-SCP or PHR/SPHR certification (10+ years experience in a similar position, references required)
• Familiarity with government-contracting HR considerations (certified small-business programs, First Source/local-hire requirements on public projects)
• Experience with BambooHR or a comparable HRIS platform
• Experience with Deltek Ajera or a comparable A/E-industry ERP
• Experience recruiting for licensed/credentialed technical staff (PE, RA, PMP, CCM, etc.)

Employment Conditions

• Type: Full-time, exempt employment
• Location: InterAgency's North Bethesda office, 5 days/week in-office
• Hours: Regular business hours, 8:00 AM to 5:00 PM (EST)
• Will be provided equipment and software as needed

Physical Requirements

• Must be able to perform essential duties satisfactorily with reasonable accommodation.
• Work is generally done sitting, talking, hearing, and typing. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.

Compensation and Benefits

• Annual Salary: $110,000–$130,000, salary to be commensurate with experience and qualifications
• Health, vision, and dental insurance
• 401(k) Safe Harbor employer match project
• Flexible spending account program
• Dependent care account program
• Maternity/paternity leave
• Paid holiday leave: All Federal holidays
• Paid Time Off: 20 days / year
• Reimbursement for approved professional development and certifications upon completion
• Eligible for annual performance bonus and raise.

Equal Employment Opportunity

InterAgency employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran's status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

InterAgency is an equal opportunity employer.