Office Services Assistant

Office Services Assistant Position overview: Provide secretarial services to the department, manage main office, greet visitors, manage telephones, schedule appointments, and answer inquiries pertaining to departmental programs. Assist with student employee hiring process including E‑1 processing, Banner verification, and WTE processing. Assist in ordering and receiving supplies and support reconciliation of cash receipts. May work during university closings, including remote work. Responsibilities Provide secretarial and administrative support to the department. Greet visitors and manage telephone communications. Schedule appointments and respond to inquiries related to departmental programs. Assist with student employee hiring, including E‑1 processing, Banner verification, and WTE processing. Order and receive supplies and support cash receipt reconciliation. Work during university closings as directed by supervisor, including remote work. Qualifications Strong public relations, reception, and customer service skills. Effective oral and written communication skills. Demonstrated ability to multi‑task and complete tasks efficiently in a high‑traffic environment. Solid keyboarding skills and proficiency with standard PC software, specifically Microsoft Office Suite (Word, Excel). Accurate data entry in spreadsheet and scheduling and onboarding software. Additional Considerations Experience working in higher education, student services, or recreation/social services environment. Prior experience with university‑specific systems, including Banner, E‑1 processing, and Web Time Entry (WTE). Some college education. Experience Clerical experience working in a high‑traffic office environment. Conditions of Employment Hourly (wage) employees are restricted to an average of 29 hours per week or 1500 hours in total in the May 1 – April 30 period. This position does not provide health insurance, retirement, or leave. Compensation Hourly rate: $20/hr (non‑negotiable). EEO Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Required Documents Resume Cover Letter/Letter of Application Optional Documents Yellow Layoff Form Blue Layoff Card AHP Letter Application Process Please click the ‘Apply for This Job’ button to submit your application. #J-18808-Ljbffr