Household Manager / Family Assistant

Job Title: Household Manager / Family Assistant Location: Menlo Park, CA 94024 Employment Type: Part-Time, 20 hours per week Schedule: Monday - Friday, flexible between 9 AM- 5 PM. Available for nights and weekends as needed. Compensation: $50–$55 per hour Start Date: ASAP Requirements Ability to maintain a smoke-free environment. Must be authorized to work in the United States. Reliable transportation and personal vehicle. CPR and First Aid certification preferred. Fragrance-free preferred. Must love cats. Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19, flu, and MMR, subject to applicable legal accommodations. About Our Family We are a busy, warm household with two children, ages 9 and 3, a beloved family cat, and a wonderful live-in nanny who handles primary childcare. With a fractional chef, a biweekly cleaning crew, and a landscaping team already in place, we are looking for someone who can become a steady, hands-on part of that support system and make day-to-day life easier. Our lives move quickly. One parent works in medicine with an unpredictable on-call schedule, and the other travels frequently and is often away three weeks a month. Because our time together is limited, we are looking for someone who can help us get the basics back on track so we can actually spend family time together. Our kids are energetic and curious, and this person will naturally be part of their world. Our household is welcoming, and we have had great experiences with the people who have worked with us over the years. We are hoping to find someone who shares our appreciation for a clean, organized, healthy home and brings the kind of attention to detail, follow-through, and clear communication that helps a household feel well cared for. Despite our busy schedules, we are committed to creating more quality time for family moments — whether that means supporting the kids in their activities, sharing a calm dinner, or simply enjoying time together at home. The right person will help make that possible by integrating thoughtfully into our household and creating more ease in the background so we can fully exhale during our downtime. Who You Are / What We're Looking For We are looking for a self-directed, proactive individual who thrives in a high-energy, dynamic family environment. You take pride in your work and are comfortable overseeing daily household tasks independently while maintaining a calm, organized presence in our home. You show up consistently and take initiative. You are the kind of person who notices the small things before they become big things — the empty snack drawer, the forgotten appointment, the backpack that needs to be packed, or the detail that will make tomorrow morning run more smoothly. You are comfortable learning the rhythms of a household and building trust through consistency, discretion, and good judgment. You can shift between detailed tasks and bigger-picture coordination, keeping priorities clear even when the day changes quickly. Whether you are handling a delicate garment, mapping out errands, or coordinating with a vendor, you bring a thoughtful, solutions-oriented approach. You are organized, stay several steps ahead, and are detail-oriented — able to anticipate needs and tackle tasks without needing to be told, while always keeping each family member in mind. We value someone who can read the room, step in when necessary, and handle tasks with steady energy. A great sense of humor and love for the energy that young children bring is a must! Bonus points if you love Halloween (we take it very seriously here!) or happen to be from the Northeast — we have a soft spot for that particular mix of practicality, warmth, and “let’s get it done” energy. Key Responsibilities Household Organization & Maintenance Create and/or maintain household organization systems Daily resets and prep home for cleaners Light tidying (dishes, surfaces, vacuum high-traffic areas) Bi-annual seasonal swaps (clothing, décor, bedding) Prepare and coordinate ad hoc donation drop-offs Assist unpacking from travel, and packing/unpacking for kid travel Change batteries, light bulbs, smoke detectors, etc. Seasonally refresh garage/mudroom/entry Support organizational projects (toys, gear, holiday decorations) Inventory & Errands Restock pantry/fridge/household supplies Manage running household supply lists Manage household orders and subscriptions (Amazon/Costco/Target) Returns, dry cleaning, gift shopping Mail and package handling Breakdown boxes Take out trash bins weekly Administrative & Personal Assistant Support Oversee family calendar management Event and appointment coordination Provide occasional light administrative support for a separate property (e.g., vendor calls, utility or service issues) Vendor & Property Oversight Be present for deliveries, contractor visits, and vendor appointments, as needed Support principal to coordinate and manage communication with key household vendors (cleaning crew, contractors, landscapers, car detailers, and fractional chef) Occasionally research/coordinate repairs and quotes Meal Support Pack daily school lunch for the 3-year-old Prep daily healthy/protein based snacks for both children Assist nanny in heating and plating dinner for both children as needed Grocery shopping Kitchen tidying and maintenance Laundry & Linens Wash, fold, and organize laundry for adults and young children, following household-specific care instructions Handle ironing, steaming, and special garment care as needed Manage linen rotation and maintain a tidy, well-organized laundry room Family Support Backup childcare for nanny Assist nanny in preparing backpacks/clothing/snacks Kid-related errands Pet Care Schedule vet appointments and transport the cat, as needed Occasional weekend check-in or feeding as needed when the family is away Coordinate cat hotel pickup and drop-off logistics, including being available for pickup Maintain pet supplies Hosting & Annual Events Assist in coordinating two annual events that require additional planning, including light staffing, rentals, vendor communication, setup, shopping, pickups/returns, and day-of details Occasional guest prep, including resetting guest rooms and ensuring the home is ready for visitors #J-18808-Ljbffr