Office Manager

Job Description

Job Summary

Responsible for managing the day to day financial and human resources functions of a project including, but not limited to, billing, assisting with collections, payroll, management of employee human resources records. Provides assistance to employees, customers, other organizational units and external contacts. This role includes activities of accounting, payroll, and HR principles and procedures.

Job Responsibilities

• Provides assistance for employees and managers involved in project support activities.
• Oversees billing, payroll, and human resources functions on site.
• Interfaces with company and customer management to ensure that project support functions operate within company standard practice and procedures and contract provisions.
• Processes site payroll in accordance with company deadlines.
• Provides assistance in relation to any payroll questions from respective field employees.
• Manages timekeeping and payroll functions of the project and ensure that these functions are performed within company policy.
• Creates and manages all customer invoices with related support and assists with collections.
• Assists with procurement activities, as needed.
• Maintains communication with corporate accounting, payroll, human resources, and customer's corresponding groups.
• Provides the required human resources function for site employees in accordance with corporate human resources policy and procedure.
• Maintain all required internal controls related to the functions listed above.
• Ability to physically climb stairs, balance on scaffolding, access small, confined spaces.
• Performs other duties as assigned.

Skills Required

• Must be familiar with general administrative, payroll, human resources and accounting concepts and be able to apply standards and practices and procedures to routine tasks
• Must be proficient in the use of office software programs including company payroll and accounting systems as well as customer systems
• Strong analytical ability and written and verbal communication
• Proficient knowledge of MS Excel, MS Word, MS Outlook and database applications
• Demonstrate a motivation to provide fast, accurate and complete customer service at all times to all employees and management.
• Ability to maintain confidentiality and handle sensitive material.
• Ability to apply organizational skills when given a project; ability to handle multiple projects simultaneously to meet deadlines.
• Must be able to motivate and manage individuals to accomplish departmental goals.
• Use resources effectively to generate solutions; take initiative when resolving problems.

Education/Experience

BS in Accounting/Finance or Business Management required or equivalent experience.
Minimum of 5 years previous experience required.

Physical Requirements

• Ability to physically climb stairs, balance on scaffolding, access small, confined spaces and work in
• excessive heat and/or cold environments due to site visits.
• Ability to sit for prolonged periods of time.
• Ability to type on a keyboard.
• Ability to converse over a telephone.
• Ability to work in office and perform in corporate environment.
• Ability to lift 25 pounds.

Meet Your Recruiter

Natalie Kittredge