Litigation Legal Secretary, great firm, hybrid

Job Description

Job Description

Litigation Legal Secretary (Hybrid) – Houston, TX

A highly regarded international law firm is seeking an experienced Litigation Legal Secretary to join its Houston office. This hybrid position offers the opportunity to support a dynamic litigation practice in a collaborative, professional environment while providing high-level administrative and document production support to attorneys and paralegals.

Responsibilities

• Provide comprehensive administrative and legal secretarial support to litigation attorneys and paralegals.
• Draft, revise, proofread, and format complex legal documents, pleadings, correspondence, and other work product.
• Maintain and organize electronic client and matter files.
• Coordinate state and federal court e-filings.
• Manage attorney calendars, schedule meetings, depositions, and conferences, and coordinate complex domestic and international travel arrangements.
• Prepare presentations, spreadsheets, reports, and other client-facing materials.
• Handle incoming and outgoing correspondence, including mail, email, overnight deliveries, and courier services.
• Review and revise billing proformas, assist with invoice preparation, and coordinate billing submissions.
• Enter attorney time as needed and assist with expense reporting and reimbursement processing.
• Reconcile corporate credit card statements and submit travel and business expenses.
• Coordinate document production, scanning, copying, and outsourced copy requests.
• Communicate professionally with clients, court personnel, vendors, and firm personnel.
• Assist with special projects and additional administrative responsibilities as assigned.

Qualifications

• Minimum of 3 years of litigation legal secretary or legal administrative assistant experience in a law firm.
• Strong knowledge of legal terminology, litigation procedures, and court filing requirements.
• Experience with state and federal court e-filing preferred.
• Exceptional document formatting, proofreading, and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint .
• Experience with document management systems is a plus.

Position Details

• Full-time, permanent position.
• Hybrid schedule (4 days in-office, 1 day remote).
• Standard 37.5-hour workweek with overtime as needed.
• Comprehensive benefits package and competitive compensation.

Company Description

Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.

Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!

Company Description

Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!