Program Coordinator-Training (KSKidsMAP)

Department:

SOM Wichita Pediatrics

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Pediatrics-Research

Position Title:

Program CoordinatorTraining (KSKidsMAP)

Job Family Group:

Professional Staff

Job Description Summary:

The Training Coordinator will support the Psychiatric Access Program by coordinating educational programming designed to increase the capacity of rural healthcare professionals to identify assess and manage pediatric and perinatal mental and behavioral health conditions.

The Training Coordinator will oversee planning coordination implementation and evaluation of virtual and in-person educational activities including training events webinars TeleECHO clinics communities of practice and conferences. This position serves as the primary coordinator for educational logistics and participant engagement and works closely with program faculty staff and subject matter experts to ensure successful delivery of training activities.

Job Description:

Job Duties

Training and Event Coordination

• Coordinate planning and implementation of virtual and in-person training activities.

• Manage logistical operations for webinars TeleECHO clinics communities of practice conferences and other educational events.

• Coordinate speaker scheduling communications and event preparation including the approval of training materials in alignment with university grant and contract requirements.

• Facilitate training events including participant support introductions time management and event logistics.

• Manage registration systems and participant communications.

• Coordinate continuing education activities and documentation requirements.

• Develop event timelines run-of-show documents and implementation plans.

• Coordinate meeting platforms and technology required for educational activities.

• Monitor attendance and participation across training activities.

• Manage educational calendars and schedules.

• Coordinate conference planning activities including venue logistics vendors speakers and participant communications.

• Maintain training records and documentation required by funding agencies and accrediting organizations.

Educational Program Support and Evaluation

• Assist with development formatting and dissemination of educational materials and resources in compliance with accessibility standards and regulations.

• Coordinate collection of training evaluations and participant feedback.

• Maintain training participation databases and tracking systems.

• Compile attendance evaluation and participation reports.

• Support implementation of educational quality improvement activities.

• Assist project faculty and subject matter experts with preparation and distribution of training materials.

• Coordinate resource libraries and educational repositories.

• Assist with dissemination of educational resources to participating organizations and providers.

Work Environment

• In person.

• Reliable transportation required; travel throughout Kansas as required to support project activities.

• Travel 15%.

Required Qualifications

Work Experience

• Two (2) years of experience coordinating educational programs trainings conferences webinars events or professional development activities.

• Proficiency with Microsoft Office Suite Zoom webinar platforms and online registration systems.

Preferred Qualifications

Education

• Bachelors degree in Education Public Health Communications Health Administration Business Administration Event Management Adult Learning or related field.

Work Experience

• Experience coordinating continuing education activities for healthcare professionals.

• Experience supporting virtual learning programs webinars TeleECHO programs or communities of practice.

• Experience planning conferences workshops or large-scale educational events.

• Experience using REDCap Zoom Webinar learning management systems or similar educational technology platforms.

• Experience working within healthcare higher education behavioral health or public health settings.

• Experience managing event logistics participant communications and scheduling activities.

• Experience utilizing virtual meeting platforms and registration systems.

• Experience developing formatting and distributing educational or training materials.

• Experience troubleshooting logistical and technology-related issues.

• Experience maintaining training records and documentation.

Skills

• Organization

• Communication

• Attention to detail

• Multi-tasking

• Customer service

• Collaborative

Required Documents

• CV / Resume

• Cover letter

Comprehensive Benefits Package:

Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance long-term disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Required Experience:

IC

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