Accounts Payable Clerk

Accounts Payable Clerk

Location: Clute, TX

Functionally Reports Into: Accounts Payable Specialist / Accounts Payable Manager

FLSA Status: Non-Exempt

Job Objective

The Accounts Payable Clerk is responsible for supporting the day-to-day Accounts Payable function by accurately and timely processing vendor invoices, maintaining supporting documentation, and assisting with vendor and internal inquiries. The ideal candidate is organized, dependable, detail-oriented, and comfortable working in a fast-paced environment. This position requires a high level of accuracy and the ability to learn Norrell Construction's accounting systems, job-cost structure, purchasing processes, and internal controls.

Essential Duties & Responsibilities

Receive, review, and enter vendor invoices accurately and timely. Verify invoice information, purchase order details, job numbers, cost codes, and supporting documentation prior to entry. Route invoices through the appropriate approval workflow. Match invoices to purchase orders and supporting documentation, as applicable. Identify missing, incomplete, duplicate, or inconsistent invoice information and assist with resolution. Maintain accurate electronic invoice records and supporting documentation. Communicate professionally with vendors and internal team members regarding invoice status, documentation, and discrepancies. Assist with vendor account reconciliations and research as needed. Assist with maintaining accurate vendor records and documentation. Support Accounts Payable processing during periods of increased volume, deadlines, and special projects. Follow established internal controls, purchasing requirements, approval processes, and accounting procedures. Maintain confidentiality of company, vendor, employee, and financial information. Assist the Accounting and Finance team with administrative and clerical tasks as needed. Perform other duties as assigned.

Requirements

Experience & Qualifications: Previous Accounts Payable, accounting, bookkeeping, data-entry, or administrative experience preferred but not required. Construction accounting or job-cost accounting experience is a plus but not required. Experience with ERP, accounting, invoice management, or document workflow systems is preferred. Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams. Strong computer and data-entry skills with a high level of accuracy. Ability and willingness to learn new software systems and accounting processes. Strong written and verbal communication skills. Ability to work effectively with employees, vendors, and other business partners. Must successfully complete company-required background and drug screening.

Knowledge, Skills & Abilities: Strong attention to detail and commitment to accuracy. Strong organizational and time-management skills. Ability to prioritize work and meet processing deadlines. Ability to identify discrepancies and follow through until resolved. Ability to learn and follow established accounting and purchasing procedures. Comfortable working with high volumes of invoices, documentation, and data. Ability to work independently while contributing effectively as part of a team. Professional and courteous communication skills. Demonstrates reliability, accountability, and consistent follow-through. Maintains confidentiality and exercises appropriate discretion when handling sensitive information. Adapts effectively to changing priorities and workloads. Demonstrates commitment to Norrell Construction's safety standards and company policies.

Personal Attributes & Capabilities

High level of intellectual ability. Shares expertise with others. Demonstrates commitment to Safety Standards. Displays willingness to make decisions. Supports and explains reasoning for decisions. Makes timely decisions. Strong interpersonal skills. Contributes to building a positive team spirit. Changes approach or method to best fit the situation. Communicates changes effectively. Remains open to others' ideas and tries new things. Adapts to changes in work environment. Balances team and individual responsibilities. Uses time efficiently. Prioritizes and plans work activities.

Education Requirements

High School Diploma or equivalent required. Additional coursework in Accounting, Finance, Business Administration, or a related field is preferred but not required.

Physical Requirements

Regularly required to sit, stand, walk, talk, hear, and use standard office equipment. Ability to perform computer and data-entry work for extended periods. May occasionally be required to lift, carry, or move office materials weighing up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.