Vendor Services Coordinator - Tampa, FL

Job Description

Job Description

Who We Are

The Facilities Group (TFG), headquartered in Tampa, FL, is the fastest-growing janitorial and facility services provider in the United States. With nearly $1 billion in revenue and a portfolio of 18 different brands, we are revolutionizing the industry by delivering top-notch experience to our clients across various industries. Founded just four years ago, we have rapidly scaled our operations while maintaining our entrepreneurial spirit. Our culture thrives on innovation, grit, and a relentless drive to build something incredible. As we continue to expand, we are looking for passionate, results-driven individuals to join our team and contribute to our mission of elevating spaces for a healthier, safer, and cleaner tomorrow.

We partner with premier local, regional, and national facility service providers while maintaining brand legacy and driving high-powered technology. The Facilities Group family of companies has 17 offices throughout the United States and provides a comprehensive suite of janitorial and maintenance services to a variety of end markets including commercial, distribution, logistics, aviation, education, finance, industrial and healthcare facilities.

Our principle of providing best in class service not only guides how we treat our clients but is also the foundation of our company culture. We understand the importance of maintaining an exciting culture for our employees and believe in creating an empowering professional environment with a sense of community and opportunity.

What You Will Be Doing

The Vendor Sourcing Specialist is responsible for managing the end-to-end vendor intake and onboarding process at TFG National. This role owns the Vendor Request Form (VRF) process from intake through fulfillment, partners with Operations to identify markets in need of additional vendor support, and leads vendor outreach, onboarding, and follow-up. The Vendor Sourcing Specialist also partners closely with Vendor Governance to keep the Master Vendor List current, manages mass vendor communications, supports new client rollouts, and serves as a resource to vendors navigating TFG National.

Vendor Sourcing Specialist Key Responsibilities:

• Own intake, management, and action on the Vendor Request Form (VRF), ensuring vendor needs are addressed accurately and on time.
• Partner with Operations to identify markets and territories where additional vendor support is needed.
• Lead vendor outreach and onboarding, guiding new vendors through the setup process at TFG National.
• Follow up within 45 days to confirm that new vendors have been assigned work, escalating as needed.
• Work with Vendor Governance to ensure the Master Vendor List is accurate and kept up to date.
• Manage mass communications to vendors through the Vendor Relations distribution list.
• Serve as a resource for vendors, directing them to the appropriate departments within TFG National.
• Assist with vendor coverage and readiness in support of new client rollouts.
• Apply vendor negotiation skills to support favorable terms and vendor relationships.

Vendor Sourcing Specialist Qualifications:

• Bilingual (English/Spanish) preferred.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Strong presentation skills.
• Janitorial Operational knowledge or background preferred.
• Strong time management skills with the ability to meet tight deadlines.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage relationships with vendors.
• Proactive, self-motivated, and capable of taking the initiative.
• Excellent verbal and written communication skills.
• Able to work independently or as part of a team to complete tasks.

Vendor Sourcing Specialist Benefits

• Health
• Vision
• Dental
• Life
• 401k
• Vacation 
• ***The Facilities Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

***Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team View phone number on ziprecruiter.com.

Monday - Friday
8:30AM - 5:30PM