Senior Accountant

Position Summary

The Senior Accountant supports the financial operations of the organization by performing advanced accounting functions, maintaining accurate financial records, and ensuring compliance with accounting standards and organizational policies. This role is responsible for Accounts Payable, Accounts Receivable, General Ledger maintenance, monthly close activities, and other key accounting duties. The Senior Accountant works closely with the Controller to support financial reporting, audits, and operational efficiency.

Key Responsibilities

Accounts Payable (AP) & Accounts Receivable (AR)

• Process vendor invoices, employee expense reports, and payments in a timely and accurate manner.
• Maintain vendor files, W-9s, and ensure proper coding of expenses to programs and cost centers.
• Record Revenue from Bank Deposits, Stock Donations and Credit Card Charges.
• Reconcile AP and AR subledgers to the general ledger.

General Ledger & Financial Close

• Prepare and post journal entries, including accruals, allocations, and standard month-end entries.
• Maintain and reconcile balance sheet accounts, including bank accounts, credit cards, prepaids, and accruals.
• Assist in preparing monthly, quarterly, and annual financial statements and internal management reports.

Fixed Assets & Prepaids

• Maintain the fixed asset schedule, record additions, disposals, and monthly depreciation.
• Track prepaid expenses and ensure accurate monthly amortization.

Compliance, Reporting & Audit Support

• Support the annual external audit by preparing schedules, responding to auditor requests, and ensuring documentation accuracy.
• Ensure adherence to GAAP and nonprofit accounting best practices.

Process Improvement & Systems

• Assist the Controller in streamlining accounting processes and improving internal controls.
• Utilize QuickBooks for daily accounting functions and contribute to system maintenance and optimization.

Qualifications

• Bachelor’s degree in accounting or finance required.
• 3–5+ years of accounting experience, preferably in a nonprofit environment.
• Strong understanding of GAAP and nonprofit accounting principles.
• Proficiency with QuickBooks Online
• Strong Excel skills (pivot tables, lookups, data analysis).
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to meet deadlines, manage multiple priorities, and work both independently and collaboratively.
• A high degree of professionalism, humility, and a commitment to learning and continuous improvement.