Human Resource Coordinator

The Human Resources Coordinator 15-20 hours weekly supports the daily operations of the Human Resources department and serves as a resource for employees and management. This position is responsible for assisting with recruitment, onboarding, employee records, benefits administration, payroll/timekeeping, compliance, employee relations, and other HR functions.

The HR Coordinator helps ensure a positive employee experience while maintaining accurate records and ensuring company policies and applicable employment regulations are followed.

Essential Duties & Responsibilities

• Coordinate the new-hire onboarding process , including employment paperwork, background checks, I-9 documentation, orientation, and other pre-employment requirements.
• Maintain accurate and confidential employee personnel files and HR records .
• Assist with recruitment and hiring activities , including job postings, interview coordination, candidate communication, and new-hire processing.
• Partner with Talent Acquisition and department leadership to ensure a smooth transition from candidate acceptance through orientation and employment.
• Assist employees with questions regarding benefits, PTO, payroll, policies, and HR procedures .
• Support benefits enrollment, qualifying life events, and employee benefit changes.
• Assist with payroll and timekeeping , including reviewing timecards, employee changes, missed punches, and payroll-related corrections.
• Track required licenses, certifications, background checks, training, and other employment documentation .
• Coordinate and assist with new-hire orientation and employee training .
• Process employee status changes, including transfers, promotions, compensation changes, leaves of absence, and terminations.
• Assist HR leadership with employee relations matters , investigations, corrective actions, and documentation as appropriate.
• Monitor attendance and assist management with attendance-related documentation.
• Support employee engagement and retention initiatives .
• Prepare and maintain HR reports related to staffing, turnover, retention, attendance, onboarding, and other key HR metrics.
• Maintain confidentiality of employee and organizational information.
• Ensure HR practices are consistent with company policies and applicable federal, state, and local employment regulations.
• Perform additional HR and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Previous Human Resources, recruiting, administrative, or healthcare experience preferred.
• Knowledge of HR practices and employment regulations preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information professionally.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office and the ability to learn HRIS, ATS, payroll, and other HR systems.

Preferred Healthcare Qualifications

• Previous experience in long-term care, skilled nursing, assisted living, or healthcare preferred.
• Experience with healthcare employee onboarding and credentialing is a plus.
• Familiarity with CNA and nursing licenses/certifications and healthcare background requirements preferred.
• Experience working with facility leadership, including Administrators and Directors of Nursing, is beneficial.

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