Substitute Administrative Assistant

Administrative Assistant

The job of the Administrative Assistant provides a variety of office support and/or secretarial duties for a specified building. This position reports to the Building Principal.

Essential Functions

• Provide courteous, efficient, and welcoming atmosphere to students, staff, parents, administration, and community including answering phones and performing a variety of other office functions in a consistently positive and friendly tone
• Perform a wide variety of assignments which are sometimes confidential in nature; including but not limited to computers to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials
• Monitor and track attendance, calling parents for absent verifications as well as checking students in and out, compile and complete state required attendance reporting
• Process volunteer paperwork and run background checks as needed
• Enroll new students and assist families in completing the necessary paperwork including immunization information, as well as updating Kindergarten registration packets
• Manage and organize a variety of tasks, such as submitting work and copy center orders, along with updating staff binders and coordinating parent/teacher conferences and picture day
• Maintain a variety of data management systems, including updating the school's web page, Facebook, and newsletter, and the building Tight Rope Carousel
• Provide front office support
• Process and distribute faxes, district, and US mail and manage accident reports for students and staff
• Process and track facility use and student records requests
• Maintain a highly organized and efficient file system
• Maintain strict level of confidentiality
• Perform duties and responsibilities in the health room
• Perform other duties as assigned

Minimum Qualifications

Education/Training

• AA Degree or equivalent education and/or work experience

Knowledge, Skills, and Abilities

• Considerable knowledge of and ability to use Mac's, PC's and related software
• Demonstrated ability to independently respond to problematic situations and to remain calm under stress
• Ability to maintain accurate records and enter and maintain data in automated systems
• Ability to perform financial analysis and make projections
• Ability to identify problems and to propose feasible solutions
• Ability to develop and conduct training for staff
• Ability to multi-task and work independently
• Strong organizational skills and the ability to work well under pressure and to meet deadlines
• Strong interpersonal skills and the ability to work professionally with persons at all levels
• Excellent writing skills and the demonstrated ability to develop written reports and action plans
• Possess excellent spelling, grammar, punctuation, and composition skills
• Demonstrated record-keeping/filing skills and ability to work with figures
• Demonstrated skills in written and oral communication and organizational ability

Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be physically capable of kneeling, bending, standing, and have the ability to lift up to 50 lbs., if necessary.

Terms of Employment:

As outlined by the Policies and Procedures of Mead School District. Mead policies and Procedures can be accessed online at

The Salary Range for Administrative Assistants is Min $19.75 – Max $19.75 per hour. Substitutes will accrue 1 hour of sick leave for every 40 hours worked. Substitutes who work 630 hours will become benefit eligible for the remainder of the school year. Standard benefits include: Medical, Dental, Vision, Life Insurance and Long-Term Disability. Benefits are provided through the School Employee Benefits Board (SEBB) at

All other applicants interested in this position must apply for this posting through a link to our online applicant system found on the website at Upload the required documents to your application. Below is a list of required materials. If you have questions regarding this process, you may contact Sonia O'Connor at the District Administration Building or email View email address on click.appcast.io. The application, along with all required documents must be complete. Incomplete applications will not be considered.

Required Documents for a Complete Application

• Completed district classified application
• Letter of Interest that speaks specifically to the applicant's qualifications for this position
• Resume
• College transcripts (unofficial copies are acceptable). You only need to submit these if you have completed college coursework
• A minimum of three (3) listed references with their email addresses.

Verification of identity and United States work authorization must be completed before employment commences. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by the Washington State Patrol and the Federal Bureau of Investigation.

Mead School District #354 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance procedures may be directed to the District's Title IX/Civil Rights Officer, Josh Westermann, Section 504 Coordinator, Heather Havens and/or Affirmative Action officer, Keri Hutchins, at View phone number on click.appcast.io or via mail to 2323 E. Farwell Rd., Mead, WA, 99021. Persons who may need some accommodation in the hiring process should contact the Human Resources Office at View phone number on click.appcast.io