Software Asset Manager

Software Asset Manager

The Software Asset Manager is responsible for overseeing the entire lifecycle of software applications and processes across the district. This includes intake requests, evaluation, procurement, licensing and subscription monitoring, compliance, and contract renewal management. This role ensures that the district's software portfolio is cost-effective, secure, compliant, and aligned with instructional, operational, and strategic goals. This role is responsible for ensuring the district is in compliance with state and federal data privacy regulations for student and staff data. This role also serves as the central point of coordination with business stakeholders, IT, procurement, finance, security, legal, vendors, and data teams. The Software Asset Manager coordinates with multiple business personas in highly cross-functional processes and procedures that includes, but not limited to, Information Technology, Information Security, curriculum, finance, legal/compliance officers, and school leaders to ensure all software used in the district is compliant to improve visibility into software usage, redundancy, and support data-informed decision making. This role will be an essential part of the drafting and executing of data sharing agreements and will support the integration of digital workflows, including platform-based software and inventory management systems. This role will be responsible for maintaining the back-end database to support a customer-facing catalog of approved software. This role will assist in leading a software steering committee composed of highly cross-functional business partners to review and monitor intake queues, provide situational awareness on any blockers or concerns and manage as well as monitor ADA exceptions for software that require annual review.

The Software Asset Manager is responsible for:

• 20% Software Intake & Demand Management
• 20% Software Evaluation, Risk & Approval Management
• 20% Licensing, Contracts & Vendor Management
• 10% Software Inventory, Asset Tracking & Financial Management
• 10% Data Privacy, Security & Compliance Management
• 10% Usage Analytics & Performance Optimization
• 10% Stakeholder Engagement & Process Enablement

Relevant competencies include organizing, functional/technical skills, accountability, collaboration, getting results (action oriented), decision quality & problem solving, integrity, and accountability.

Knowledge, skills, and abilities include knowledge of software asset management principles, reviewing software contracts, knowledge of data privacy laws, knowledge of digital accessibility standards, knowledge of governance structures and procurement processes, understanding of IT service management platforms, strong data interpretation skills, analytical thinking, reporting skills, attention to detail, strong interpersonal, communication, and facilitation skills.

Typical qualifications include three to five years of progressively responsible experience in IT operations, IT software asset management, procurement or contract management, vendor management, technology operations, or compliance; a bachelor's degree in Information Systems, Business Administration, Finance, Supply Chain Management, Technology, Public Administration, or a related field; ITIL Foundation certification preferred; CIPP/US (certified information privacy professional) preferred; SAM certification preferred; criminal justice fingerprint and background check.