Front Office Coordinator

Job Description

Job Description

A small construction company is seeking an organized, detail-oriented Receptionist/Administrative Assistant to support daily office operations. This individual will be responsible for answering phones, providing general administrative support, coordinating travel arrangements for construction crews, and assisting with various office tasks as needed. The ideal candidate will have experience with QuickBooks (QuickBooks Online preferred), proficiency in Microsoft Excel, and strong organizational and communication skills. The ability to multitask, prioritize responsibilities, and maintain accuracy in a busy office environment is essential. Previous experience coordinating travel arrangements is helpful but not required, and bilingual English/Spanish skills are a plus.

• Prior experience in an administrative assistant, receptionist, or front office coordination role.
• Ability to manage inbound calls professionally while balancing multiple tasks throughout the day.
• Proficiency with data entry and maintaining accurate office records with strong attention to detail.
• Working knowledge of QuickBooks Online for routine administrative or office support tasks.
• Comfortable using Microsoft Excel for tracking, organizing, and updating information.
• Strong written and verbal communication skills with a customer-focused approach.
• Reliable organizational skills and the ability to work effectively in a fast-paced office environment.