Student Assistant/Advancement & Alumni Relations

Student Assistant/Advancement & Alumni Relations

Job no: 540034

Work type: Student Ast

Location: Main Campus (Gainesville, FL)

Categories: Advancement, Office/Administrative/Fiscal Support

Department: 23010100 - CJC-JOURN - COMMUNICA-ADMIN

Classification Title:
Student Assistant

Classification Minimum Requirements:
High school diploma or equivalent

Job Description:
The College of Journalism and Communications is seeking a part-time Student Assistant to serve the Advancement and Alumni Relations team. This office is responsible for increasing financial support for the College's students, faculty, and facility enhancement. The Advancement and Alumni Relations team is committed to connecting alumni and friends to the College of Journalism and Communications through meaningful engagement and strategic collaboration.


KEY RESPONSIBILITIES:

• Maintain development office staff's calendars by blocking times and reserving parking/rooms across organizations and with external constituents.
• Responsible for completion and submission of reimbursements for Development Officers.
• Monitors the Alumni e-mail inbox for incoming inquiries and alumni submissions.
• Manages deposits and recording of college gifts and tracks new fund and gift agreement progress.
• Processes invoices for various department initiatives and subscriptions.
• Assists Senior Director with travel document preparation and reservations.
• Processes contact reports and alumni updates in the UF Foundation database.
• Assists with data requests for various projects and mailings, and codes alumni contact for the Office of Career and Corporate Partnerships, as well as CJC Online.
• Coordinates printing and packaging of stewardship mailings for CJC and WUFT.
• Assists with alumni/donor event preparation, including material preparation, RSVP tracking, and day-of execution.
• Cross-trains to serve as back up in all areas in the Dean's office.
• Maintain confidentiality of all information entrusted to this position.

About the College of Journalism and Communications

The College of Journalism and Communications is accredited by the Accrediting Council on
Education in Journalism and Mass Communications (ACEJMC) and is home to four departments -
Advertising, Journalism, Media Production, Management & Technology, and Public Relations. The
college provides hands-on learning immersion experiences through the Innovation News Center,
The Agency, the Division of Multimedia Properties, the Atlas Lab, the Summer Media Institute,
undergraduate research, various extracurricular groups, and activities, etc. To learn more:

Expected Salary:
$14.00 per hour


Required Qualifications:
This position is open to all students who are eligible to work on campus and must maintain a minimum 2.0 grade point average. Registered students are employed on a part-time basis, up to 20 hours per week.

Preferred:

• 2 years of relevant experience.
• Experience using Microsoft Outlook, Word, and Excel.
• Fine attention to detail, professionalism, and dependability.
• Ability to multitask, exercise good judgement, and meet deadlines.
• Effective interpersonal communication skills.

Special Instructions to Applicants:
In order to be considered, you must upload:

• Cover Letter
• Resume

Applications will only be accepted through the University of Florida job portal.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.


All questions and inquiries should be directed to Yenny Barrios (View email address on click.appcast.io).


If an accommodation due to a disability is needed to apply for this position, please call View phone number on click.appcast.io or the Florida Relay System at View phone number on click.appcast.io (TDD).

The University of Florida is an Equal Opportunity Employer.

Health Assessment Required:No

Advertised: 28 May 2026 Eastern Daylight Time

Applications close: 11 Jun 2026 Eastern Daylight Time

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