Compliance Coordinator

Description

GENERAL RESPONSIBILITIES:

• Systems Management: Oversee and maintain compliance databases, ensuring the accurate and timely entry of audit data and technical documentation.

• Supplier Coordination: Facilitate the completion of Due Diligence Questionnaires (DDQs) and collaborate with suppliers to obtain current production schedules.

• Audit & Inspection Logistics: Schedule third-party inspections and audits; serve as the primary liaison between external agencies and supplier facilities.

• Quality Assurance Liaison: Partner with the Quality Control (QC) department to track and document quality approvals.

• Internal Support: Provide administrative and analytical support to the Compliance Manager and Analyst to streamline departmental workflows.

• On-Site Auditing: Conduct physical label audits on incoming products at distribution centers to ensure regulatory and branding accuracy.

• Policy Maintenance: Regularly review and update compliance policy documentation to reflect current industry standards and internal requirements.

• Operational Support: Perform additional duties as assigned to support the evolving needs of the compliance team.

PROFESSIONAL ATTRIBUTES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Regular attendance and punctuality are required as a full-time employee. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Quality Management : Demonstrates rigorous attention to detail and self-monitors work to ensure zero-defect reporting.

• Organizational Support: Strictly adheres to corporate policies and seeks to optimize existing workflows.

• Planning & Execution : Efficiently prioritizes tasks and manages time effectively to meet strict production and shipping deadlines.

• Adaptability : Remains composed and productive in a fast-paced environment characterized by shifting priorities and tight timelines.

• Professionalism : Interacts tactfully with team members and external partners; takes full accountability for individual results.

• Dependability : Maintains consistent attendance and ensures all responsibilities are accounted for during planned absences.

• Physical Requirements : Ability to perform physical label audits in a warehouse environment, which may include standing for extended periods or lifting up to 15 lbs.

Requirements

EDUCATION, KNOWLEDGE, and SKILLS:

• Experience: 1-3 years of related administrative or office experience, preferably within a logistics, manufacturing, or regulatory environment.

• Technical Proficiency: High level of proficiency in Microsoft Office Suite (Excel, Word, Outlook) and a general aptitude for learning specialized database software.

• Communication: Exceptional verbal and written communication skills with the ability to convey technical requirements clearly to diverse stakeholders.

• Critical Thinking: Strong research capabilities and the ability to manage multiple high-priority projects simultaneously.

• Ethics: Demonstrated ability to act with a high degree of integrity, professionalism, and discretion regarding confidential information.