Ad Operations Specialist

Ad Operations Specialist

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. We're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

We're hiring an Ad Operations Specialist for a fast-growing performance marketing agency — owning the ad build pipeline across a 30-brand portfolio in ClickUp, and QA'ing every build directly in Meta and TikTok Ads Manager before it goes live.

Your day-to-day will look like:

• Task & Workflow Management: Own and manage incoming ad build tasks on the ClickUp board across a 30-brand portfolio, moving tasks through the full build pipeline (Requests Submitted → Content Logged → Staging → Staging Review → Ready to Build → In Progress → QC Review → Revision loop as needed → Approved).
• Submission Monitoring: Monitor incoming requests and flag/follow up on incomplete submissions before they stall the pipeline; confirm content is fully and correctly logged before it advances to staging.
• Build Prioritization: Prioritize and sequence build tasks based on launch dates, campaign priority, and platform requirements, keeping task statuses, due dates, and assignments current for full pipeline visibility.
• QC Review Ownership: Own the QC Review stage, including managing the revision loop — re-reviewing builds after they're kicked back until they're ready for approval — and flagging bottlenecks, missing assets, or unclear briefs before they become launch-day fire drills.
• Ad Build QC: Review completed ad builds directly on-platform (Meta Ads Manager, TikTok Ads Manager, and potentially Snapchat Ads Manager) to confirm they match the brief/spec — placements, creative, copy, destination URLs, tracking parameters, targeting, budget, and campaign structure — catching and correcting errors before ads go live.
• Platform Fluency: Maintain a working knowledge of each platform's spec requirements and stay current as platform requirements change.
• Naming Convention QC: Review and QC ad names logged in the naming tool spreadsheet against each brand's naming convention, verifying correct use of dropdown-based fields and custom/manual inputs (brand, campaign type, creative concept, date, platform, audience, etc.).
• Data Cleanliness: Identify and flag naming inconsistencies before they propagate through reporting and reduce data cleanliness downstream.

What you bring:

• Experience: 1–3+ years of experience in ad operations, paid social trafficking, or media coordination (agency experience strongly preferred).
• Platform Proficiency: Hands-on experience building or QC'ing campaigns in Meta Ads Manager and TikTok Ads Manager; Snapchat Ads Manager experience a plus.
• PM Tool Fluency: Comfort working inside project management tools (ClickUp experience preferred) to manage high task volume across multiple brands.
• Attention to Detail: Defined by catching the small things — a mismatched URL, an incorrect naming field, a missing UTM — before they become a client-facing problem.
• Independence Across Volume: Ability to work independently across a large portfolio of brands with competing deadlines.
• Proactive Communication: Clear, proactive communication style — flagging issues early rather than after the fact.
• Spreadsheet Skills: Comfortable with spreadsheets (Google Sheets/Excel) for naming convention QC and reporting.

Bonus points if:

• You have experience with staging/asset management platforms (e.g. Atria).
• You have experience with ad naming taxonomy tools or UTM governance.
• You have familiarity with Shopify, Klaviyo, or other martech commonly layered on top of paid social.
• You have prior experience supporting a multi-brand or multi-client agency portfolio.

What we offer:

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything — and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO or Healthcare Stipend (depending on location) after 90 days of service
• Time to Recharge: 7 Paid Holidays and up to 6 PTO days per year
• Family First: Parental leave after 1 year of service

We offer additional incentives for go-getters and proven performers!

• $25 monthly perfect attendance bonus
• Performance bonus
• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your application roadmap:

You've applied, now let's get to work. Here's the play-by-play:

• Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
• Step 2 Recruiter Interview: If we believe we have a great client match, we'll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
• Step 3 Online Assessment: This is your chance to shine! You'll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
• Step 4 Match Interview: You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine — it's the final step for many of our roles!

Depending on the client, there are sometimes 2 additional steps:

• Step 5 15-min Prep Call: We've got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you're 100% ready.
• Step 6 Client Interview: You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression!

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.