Office Assistant

Job Description

Job Description

We are seeking an organized and reliable Office Assistant to manage daily administrative tasks, support financial record-keeping using QuickBooks, and serve as the primary point of contact for client communications.

Key Responsibilities

• QuickBooks & Accounting: Enter accounts payable/receivable, generate invoices, process receipts, run payrolls, and assist with monthly reconciliation.
• Phone & Reception: Answer incoming calls, route inquiries to appropriate team members, take detailed messages, and greet office visitors.
• Data Entry & Records: Input customer information, maintain accurate digital/paper filing systems, and update spreadsheets.
• Email & Correspondence: Monitor central email inboxes, draft routine communications, and respond promptly to client inquiries.
• General Administrative: Order office supplies, sort incoming mail, schedule appointments, and assist team members with ad-hoc projects.

Qualifications

• Experience: 1–3 years of administrative or office experience.
• Software: Hands-on experience with QuickBooks (Desktop or Online) SAGE and proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace.
• Communication: Clear verbal and written communication skills with a professional phone demeanor.
• Attributes: High attention to detail, strong organizational ability, and reliable time management skills.