Project Archivist & Administrative Associate

About Hebrew Union CollegeHebrew Union College is North America’s premier institution of Jewish higher education and the center for professional leadership development within Reform Judaism.As a multi-campus academic and spiritual learning community, HUC builds vibrant, progressive Judaism in North America, Israel, and around the globe by:Studying the great issues of Jewish life, history, and thought with an open, egalitarian, inclusive, and pluralistic spiritEducating innovative and visionary clergy and professionals who embody the sustaining values, responsibilities, practices, and texts of Jewish tradition to inspire future generationsAdvancing the critical study of Judaism and Jewish culture in accordance with the highest standards of modern academic scholarshipAt HUC, we are committed to fostering a culture grounded in inclusion, respect, diversity, academic excellence, and professional growth. We value collaboration, innovation, and mission-driven work that strengthens both our institution and the communities we serve.Position SummaryThe Hebrew Union College – American Jewish Archives Division seeks a highly organized, detail-oriented, and professional Archivist/Business Manager with an MLIS or equivalent degree and demonstrated experience in archival practices, administration, and financial operations within a nonprofit or cultural heritage environment.This position plays a central role in supporting both archival and business operations of the American Jewish Archives. The successful candidate will manage a wide range of archival responsibilities, including arranging and describing manuscript collections, preparing finding aids, cataloging materials using professional archival standards, and providing reference and research assistance to both in-person and remote researchers. Additional archival and project-based duties may be assigned as needed.In addition to archival responsibilities, the Archivist/Business Manager will support the financial and administrative operations of the division by assisting with budget tracking, invoice and payment processing, donor record management, and coordination of departmental programs and events. This role also serves as a liaison with vendors, caterers, maintenance personnel, donors, researchers, and institutional offices.Success in this role requires exceptional organizational skills, professionalism, discretion, strong communication abilities, and the capacity to manage multiple priorities in a dynamic and collaborative environment. Preference will be given to candidates with prior experience working in a library, archives, museum, higher education, or other cultural heritage organization.Essential ResponsibilitiesArchives Support ResponsibilitiesAssist archivists with accessioning, processing, organizing, and reporting on archival collectionsArrange and describe manuscript and archival materials in accordance with professional standardsPrepare finding aids and catalog records for collectionsProvide reference and research assistance to researchers both in person and remotelyAssist in preparing and organizing materials for exhibitions, public programs, digitization initiatives, and research usePerform additional archival and project-based duties as assignedFinancial and Business OperationsOversee the processing of vendor invoices, payments, reimbursements, and purchase requestsTrack incoming payments, donations, and departmental expendituresMaintain accurate financial records and supporting documentationGenerate financial and administrative reports as neededAssist with preparation and monitoring of departmental budgetsMaintain donor records and assist with gift tracking and acknowledgmentsAdministrative SupportMaintain organized digital and physical recordsPrepare correspondence, reports, spreadsheets, and presentationsServe as a point of contact for vendors, donors, researchers, and institutional partnersSupport departmental communication and day-to-day administrative operationsProgram and Event CoordinationCoordinate lectures, receptions, meetings, public programs, and special eventsPrepare and distribute invitations, announcements, and event communicationsTrack RSVPs and maintain attendee recordsCoordinate event logistics with caterers, facilities staff, and maintenance personnelAssist with onsite event management, setup, and hospitalityRequired QualificationsMLIS or equivalent degreeMinimum of one year of experience in an administrative, business, financial, or office management environmentPreferred experience working with accounting software, donor management systems, or database platformsProficiency with Microsoft 365 applications, particularly Excel, Word, Outlook, and TeamsDemonstrated ability to manage multiple projects and deadlines simultaneouslyStrong organizational, interpersonal, and written communication skillsAbility to handle confidential information with professionalism and discretionStrong attention to detail and accuracyPreferred QualificationsExperience working in a library, archives, museum, higher education, or nonprofit environmentFamiliarity with donor stewardship practicesExperience coordinating events and public programsKnowledge of budgeting and financial reporting proceduresExperience working with spreadsheets and database management systemsDesired CharacteristicsThe ideal candidate will be:Exceptionally organized and dependableComfortable balancing administrative, financial, and event-related responsibilitiesService-oriented and collaborativeAble to work independently while managing competing prioritiesProfessional in interactions with donors, vendors, staff, and the publicCore ValuesEmployees are expected to model Hebrew Union College’s Core Values:Honesty and IntegrityKindness and DecencyOpenness and TransparencyResponsible EmpowermentTrust and SecurityDiversity and InclusionEqual Opportunity StatementHebrew Union College is an Equal Opportunity Employer and a drug-free workplace. We are committed to building a diverse, inclusive, and respectful workforce and comply with all applicable federal, state, and local employment laws, including the Americans with Disabilities Act (ADA). HUC encourages applications from individuals of all backgrounds, experiences, and perspectives. #J-18808-Ljbffr Hebrew-Union-College