Legal Department Executive Assistant - Onsite

Job Description

Job Description

Genesis10 is currently seeking a Legal Department Executive Assistant - Onsite position with a Major Utility Company located in Akron, OH. This is a contract opportunity.

Compensation: $30.00 - $36.00 per hour, W2, based on qualifications

Position Overview:
This role provides high-level administrative and operational support to the legal team, including senior leadership. The ideal candidate will help drive organizational effectiveness through continuous improvement, operational excellence, and professional communication. This position manages team schedules, coordinates meetings and travel, prepares business materials, and handles confidential information with discretion in a fast-paced environment.

Key Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate travel arrangements, expense reporting, and other related administrative activities
• Prepare and file regulatory and legal documents across multiple jurisdictions
• Prepare, edit, and format presentations, reports, correspondence, and other business documents
• Support meeting planning and execution, including logistics, agendas, materials, and follow-up actions
• Screen, distribute, and prioritize communications, mail, and information requests
• Collaborate with outside counsel, ensuring accuracy throughout invoice review and matter management processes
• Order office supplies, manage facility requests, and support new hire onboarding
• Partner effectively with other administrative professionals and business stakeholders
• Anticipate executive needs, identify priorities, and proactively resolve issues
• Support special projects and additional responsibilities as assigned
• Recommend and implement process improvements to enhance efficiency and effectiveness

Primary Requirements:

• Minimum of 10+ years of administrative or executive support experience, including support of senior leadership or C-suite executives
• Advanced proficiency in Microsoft Office Suite
• Exceptional organizational skills with strong attention to detail and accuracy
• Excellent verbal, written, and interpersonal communication skills
• Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure
• Proven ability to work independently while collaborating effectively across teams
• Strong customer service mindset and relationship-building skills
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information
• Demonstrated problem-solving skills, initiative, and commitment to continuous improvement
• Professional presence and confidence interacting with executives, Board members, and external partners

Desired Skills:

• Integrity and ethical conduct
• Accountability and ownership
• Collaboration and teamwork
• Proactive and forward-thinking mindset
• Adaptability and flexibility
• Professionalism and discretion
• Strong customer focus
• Multitasking and prioritization

Only candidates available and ready to work directly as Genesis10 employees will be considered for this position.

If you have the described qualifications and are interested in this exciting opportunity, please apply!

Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.

For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client. Benefits of Working with Genesis10:

• Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years
• The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years
• Access to an experienced, caring recruiting team (more than 7 years of experience, on average)
• Behavioral Health Platform
• Medical, Dental, Vision
• Health Savings Account
• Voluntary Hospital Indemnity (Critical Illness & Accident)
• Voluntary Term Life Insurance
• 401K
• Sick Pay (for applicable states/municipalities)
• Commuter Benefits (Dallas, NYC, SF, and Illinois)

For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all of our available career opportunities, please visit us at our website.

Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.