Administrative Assistant and Project Coordinator

Job Description

Job Description

Join Our Team as an Administrative Assistant & Program Coordinator

UWM Research Foundation (UWMRF) | Hybrid | Part-Time (20 Hours per Week)

APPLY HERE:

Are you highly organized, creative, and energized by helping people and programs succeed? Do you enjoy coordinating events, managing details, and supporting meaningful work behind the scenes?

The  UWM Research Foundation (UWMRF)is seeking a  Part-Time Administrative Assistant & Program Coordinator to join our collaborative team. In this role, you will help support the administrative operations, communications, events, and innovation programs that advance research, entrepreneurship, and technology commercialization at the  University of Wisconsin-Milwaukee (UWM) .

This position offers the opportunity to work closely with university innovators, entrepreneurs, industry partners, and community stakeholders while contributing to programs that help transform ideas into real-world impact.

Why Join UWMRF?

We offer a flexible work environment and excellent benefits, including:

• 403(b) retirement plan with 7.5% employer contribution
• Flexible hybrid work schedule
• Free parking in a heated garage
• Modern office workspace with sit/stand desks and ergonomic seating
• Casual and supportive team culture
• Monthly fresh organic fruit in the office
• Annual holiday party and summer picnic
• Optional Aflac insurance coverage

Compensation: Competitive and commensurate with experience.

What You'll Do

Administrative Support

• Schedule appointments and meetings and prepare agendas
• Coordinate quarterly Board of Directors meetings and committee meetings
• Prepare and maintain board materials, attendance records, meeting notes, and correspondence
• Process expense reports, deposit checks, and coordinate credit card expense submissions
• Support general office operations and special administrative projects

Marketing & Communications

• Create promotional materials, event flyers, social media graphics, and invitations
• Assist with newsletters, website updates, and external communications
• Coordinate development and production of the UWMRF Annual Report
• Gather content, manage timelines, and support publication and distribution efforts

Events & Program Coordination

Coordinate logistics and communications for UWMRF programs and events, including:

Monthly

• ENGAGE Mentor Swarms

Annual Programs & Events

• First Look Forum
• Partner's Reception
• Catalyst Grant Program
• NSF Art Grant support

Responsibilities may include:

• Scheduling and project coordination
• Managing registrations and submissions
• Coordinating catering and venues
• Preparing materials, gifts, and awards
• Communicating with presenters, applicants, and attendees
• Tracking deadlines and ensuring successful event execution

What We're Looking For

Required Qualifications

• Experience in an administrative, office, event planning, marketing, or related professional environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Strong attention to detail and follow-through
• Ability to work independently and collaboratively in a small team environment
• Professional, positive, and service-oriented approach

Preferred Qualifications

• Experience with Canva, Constant Contact, OneDrive, and AI tools
• Experience updating websites, particularly WordPress
• Familiarity with social media platforms including LinkedIn, YouTube, and Instagram
• Interest in innovation, entrepreneurship, research, or higher education
• Event planning or project coordination experience

Work Schedule

This is a  part-time, 20-hour-per-week position . Work hours are flexible and scheduled in collaboration with management between standard business hours. The position follows a hybrid work model and includes participation in regular in-person team meetings and occasional evening events or receptions as needed.

Apply Today

T he UWM Research Foundation is proud to be an Equal Employment Opportunity (EEO) employer.

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