ACCOUNT CLERK, SENIOR 2026 - 2027 SCHOOL YEAR (3247)

Accounting Clerk, Senior

The Accounting Clerk, Senior performs a wide variety of accounting and clerical duties, primarily related to the accurate and timely processing of approved invoice payments and maintains Purchasing Card Program.

Essential functions include receiving, auditing, and verifying invoices for accuracy and completeness; ensuring that purchases are in accordance with contract terms and District policies and procedures. Inputs invoices into the District's financial system; prepares a weekly check run of processed invoices and coordinates the distribution of warrants. Processes check requests, researches invoice payments, and creates financial reports with detailed purchases, account codes, and invoice information as needed. Responds to all vendor inquiries; researches and corrects any discrepancies; reviews vendor statements and communicates with vendors and end user. Provides information and assistance to District staff and vendors regarding procedural requirements for processing transactions. Prepares journal entries to general ledger for account adjustments related to chargebacks and/or to correct miscellaneous transaction errors. Cross-trains existing staff and new incoming employees. Assists with year-end reconciling of unpaid invoices, open purchase orders, and contracts. Facilitates closing of purchase orders. Prepares 1099 reports for District's independent contractors. Prepares monthly use tax payment for Arizona Department of Revenue. Maintains a variety of fiscal information, vendor files, records, and documentation.

Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

Required qualifications include a high school diploma or GED equivalent; an associate's degree in accounting or related field is preferred; and two years of accounts payable or other accounting experience; or an equivalent combination of education, training, years of accounts payable or other accounting experience; or an equivalent combination of education, training, and experience.

Knowledge, skills, and abilities required include the ability to comply with established accounting processes and procedures. Skill in managing accounts and processing invoices. Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures. Ability to maintain accurate records. Ability to type and enter data with speed and accuracy. Skill in researching and compiling data for reports, presentations, and technical documents. Ability to plan and schedule accounting/payment procedures and activities. Skill in planning, prioritizing, and completing assignments with minimum supervision. Skill in writing professional reports and correspondence from brief instructions. Ability to follow verbal and written instructions and procedures. Ability to communicate effectively both verbally and in writing. Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public. Commitment to create and sustain a thriving learning and working environment for students and staff. Ability to establish and maintain effective working relationships. Ability to use initiative within organizational policies, procedures and guidelines.

Physical demands and working environment include work performed in a standard office environment. The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business. Any person who believes he or she has been subjected to discrimination, harassment or retaliation on the basis of any protected reason other than disability may file a complaint under Administrative Regulation JB-R, or may contact the Superintendent's designee, the District Hearing & Compliance Officer at Phoenix Union High School District 4502 N. Central Avenue Phoenix, Arizona 85012 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io

Phoenix Union High School District