Executive Personal Assistant

Job Description

Job Description

Job Title: Executive Personal Assistant

Industry: Professional Services

Location (city, state): Fort Worth, TX

Assignment Type: Full-Time, Direct Hire

Pay: $90,000 - $100,000 annually + quarterly performance bonus based on individual and company performance

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM. 100% onsite for the first 90 days, then hybrid with the option to work from home 1 day per week.

Benefits: This position is eligible for medical, dental, vision, disability, 401(k), paid time off, and paid holidays.

About The Company:

Addison Group is hiring an Executive Personal Assistant on behalf of our client. This position will provide high-level personal and professional support to a senior executive and their family, helping manage a variety of business, household, travel, family, and day-to-day priorities. The ideal candidate will have experience providing both personal and professional support to a senior executive and will bring exceptional organization, discretion, flexibility, and sound judgment. This individual will serve as a trusted resource, proactively managing competing priorities and ensuring responsibilities are handled efficiently and professionally.

Job Description:

The Executive Personal Assistant will provide comprehensive support to a senior executive and family across both professional and personal matters. This individual will be responsible for coordinating schedules, travel, appointments, events, household needs, communications, and various personal requests. Success in this role requires someone who is highly dependable, proactive, discreet, resourceful, and comfortable handling sensitive information and shifting priorities.

Key Responsibilities:

• Provide professional and personal administrative support to a senior executive and family.
• Manage complex calendars, appointments, commitments, and changing schedules.
• Coordinate domestic and international travel arrangements, accommodations, transportation, reservations, and itineraries.
• Monitor travel plans and address changes or unexpected issues as they arise.
• Coordinate household services and communicate with vendors, contractors, and service providers.
• Assist with personal appointments, errands, purchases, deliveries, reservations, and family-related scheduling.
• Support the planning and coordination of professional and personal events.
• Communicate with internal and external contacts on behalf of the executive as appropriate.
• Manage correspondence, invitations, requests, and other communications with appropriate discretion.
• Coordinate meetings, calls, appointments, materials, and follow-up items.
• Maintain organized records, receipts, contact information, travel details, and other confidential documentation.
• Anticipate upcoming needs and proactively address potential scheduling or logistical challenges.
• Assist with special projects and additional personal, household, or professional responsibilities as needed.
• Remain flexible and responsive when occasional support is needed outside of standard business hours.

Qualifications:

• 3+ years of experience providing both personal and professional support to a senior executive, high-net-worth individual, principal, or similarly demanding individual.
• Bachelor's degree preferred; equivalent education and relevant experience considered.
• Highly organized, proactive, and adaptable, with exceptional discretion, sound judgment, and the ability to manage confidential matters and competing priorities independently.
• Polished professional communicator with strong interpersonal skills and the ability to work effectively with executives, family members, vendors, and other contacts.
• Must be local to the Fort Worth area with a valid driver's license and reliable transportation; flexibility for occasional evenings, weekends, holidays, or last-minute requests is required.
• Ability to perform the essential functions of the position, including driving, walking, standing, and occasionally lifting or carrying items up to 25 pounds, with or without reasonable accommodation.

Additional Details:

• Interview process includes a virtual interview followed by an onsite interview.
• Position is seeking an immediate start for the selected candidate.
• Occasional flexibility outside of normal business hours may be required based on the executive's schedule and needs.

Perks:

• Performance-based bonus opportunity.
• Hybrid flexibility after the initial onsite period.
• Generous PTO and paid holidays.
• 401(k) employer match.
• Professional, collaborative work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request