Senior Administrative Specialist

Department


University Health Services


Responsibilities

• Responsible for the management and implementation of human resources goals, objectives, policies, procedures and staffing.
• Develops, implements, interprets, and ensures compliance with policies and procedures for areas of responsibility, to include attendance and leave, recruiting, and credentialing.
• Develops and executes departmental payroll and recruitment strategies and advises staff on internal and University process and plan.
• In consultation with central Human Resources, assists with the resolution of departmental employee relation matters, such as performance deficiencies, disciplinary, and employment actions.
• Provides guidance and recommendations to the UHS Director regarding human resource related matters, to include but not limited to personnel and payroll.
• Researches, analyzes, and provides recommendations for departmental position descriptions, staffing, and salary.
• Plans and executes short-term and long-term plans and goals for areas of responsibility.
• Supervises the Admin Services Generalist position, and serves as a back-up, to include, but is not limited to, attendance and leave related duties and responsibilities, credentialing and re-credentialing process (in compliance with departmental accrediting and regulatory agencies (i.e. (AAAHC) and Medical Staff Bylaws), and staff file creation and maintenance.
• Ensures adherence to Accreditation Association for Ambulatory Health Care, Inc. (AAAHC) standards, including preparation for AAAHC reaccreditation surveys.
• Creates and implements UHS Human Resources policies and procedures.
• Serves as member of UHS Accreditation Committee
• Manages the departmental advertisement and recruitment processes, in compliance with departmental and University job advertisement and recruitment policies and procedures, and processes job openings in OMNI.
• Monitors applicant pools, closing dates, etc. Provides advertisement and recruitment related recommendations to UHS Director. Works closely with departmental supervisors to execute departmental recruitment strategies.
• Assists supervisors with re-advertising job openings, reviewing applicant pools, identifying candidates to interview and hire, etc.
• Corresponds with and assists new hires and supervisors with the on-boarding process, collects and verifies their supporting documents for appointment based upon individual position requirements, and schedules I-9 and Employee Health.
• Initiates personnel actions in OMNI in a timely and accurate manner.
• Manages all courtesy appointments and staff re-appointments.
• Coordinates student clinical rotations, internships, auxiliary students, etc. for the department.
• Responsible for on-boarding volunteers and coordinating/scheduling their departmental orientation and training sessions, as appropriate.
• Ensures compliance and documents are received and processed prior to the start of clinical rotations within the department.
• Responsible for the development and maintenance of departmental organizational charts, document management systems, and position descriptions.
• Serves as FACET Rep for UHS.

Qualifications


A Bachelor's degree and four years of experience; or a high school diploma or equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)


Preferred Qualifications

• Knowledge of principles, practices, and standards of human resource administration in assigned area.
• Knowledge of the concept, principles and practices of management.
• Ability to perform assigned responsibilities with minimal to moderate supervision.
• Ability to communicate effectively verbally and in writing.
• Ability to demonstrate critical thinking based upon in-depth data, substantiating information, considering and respecting others' input personal values, and ethics.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Ability to train and supervise employees.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

Contact Info


Please email the UHS HR Team at View email address on click.appcast.io with any questions.


University Information


One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.


FSU Total Rewards


FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.


How To Apply


If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.


Considerations


This is an A&P position.

This position requires successful completion of a criminal history background check .

This position requires pre-employment TB testing and successful completion of post hire OSHA training.


Equal Employment Opportunity


FSU is an Equal Employment Opportunity Employer.