Contract Specialist - Utility-Scale Solar & BESS

Job Description

Job Description

Great work starts with great people. At Flintco, you’ll find respect, stability, and opportunity to grow your career. Established in 1908, Flintco maintains offices in 8 major cities and employs more than 900 talented and humble professionals. Ranked among the largest and safest contractors in the nation, we deliver projects across a wide range of market sectors, including healthcare, education, hospitality, sports, mixed-use/residential, advanced industries, and renewable energy. With self-perform capabilities in concrete, steel fabrication and erection, site work, and other critical services, we bring a distinct in-house advantage to every project. Guided by the core principles of our Ethos — Safety, Quality, Honesty, Integrity, and Innovation — our culture is rooted in accountability, collaboration, and commitment to shared success. Beyond the jobsite, we invest in the communities we call home, strengthening the places where we live, work, and build.

Job Summary

The EPC (Engineering, Procurement, and Construction) Contracts Specialist is responsible for managing, administering, and supporting contracts throughout the project lifecycle. This role ensures compliance with contract terms, mitigates risks, supports procurement activities, and coordinates with project managers, legal teams, subcontractors, and clients to achieve successful project execution.

Essential Duties and Responsibilities

All duties and responsibilities include the following, however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assisting pre-construction team(s) in maintaining records and daily reports, as well as advising of gaps between the records and what the EPC contract
• Maintaining multiple trackers including, contract exhibits, NDA’s, proposal deadlines and meeting minutes, both upstream with the client and internally with stakeholders in multiple departments, alerting applicable teams of the deadlines to respond in line with the turnarounds set out in the Agreement.
• Maintain regular communication with department managers to support preconstruction, EPC contracts and procurement tracking through to execution.
• Assist in creating final package agreements, requests for proposals, confidentiality agreements, pre-bid agreements, EPC contracts, and contract exhibits.
• Assist senior level EPC Contracts Specialists in managing the negotiation, internal review process, and tracking of all contract documents.
• Assist with the identification, documentation, and quantification of changes in the documents and coordinate additional efforts to facilitate acceptance of such documents.
• Maintain organization and cleanliness of Clients document sharing platform as well as company file sharing platform.
• Provide updates reflecting contract changes and commercial correspondence to support weekly and monthly department reporting; Assist in documenting and tracking all changes to commercial document templates and circulate to affected parties.
• Prepares documentation from the direction of the Director of EPC Contracts or from approved Managers, i.e. general/confidential correspondence, presentations, RFQ’s, , spreadsheets, meeting minutes, etc.
• Facilitate non-disclosure Agreement (NDA) completion with subcontractors, vendors and consultants, update, maintain and ensure accurate tracking of non-disclosure Agreements and coordinate with the legal team as necessary
• Assists in the organization and maintenance of paper and electronic file systems, including files that require the utmost confidentiality;
• Organizes electronic documents and files, including archiving or purging.
• Prepares documentation based on the directions of the Director of EPC Contracts, or senior level EPC Contracts Specialists including preparation of various monthly reports.
• As needed, support subcontracting efforts with review and coordination with subcontractors.
• Schedules appointments and coordinates internal and external meetings.
• Recognizes safety as a top priority of the organization, wears personal protective equipment on the project site, adheres to policies and procedures, delivers professional customer service, adopts a teamwork approach and willingly supports coworkers.

Management Responsibilities

None required.

Knowledge/Skills/Ability

Possesses strong communication skills with the ability to build client relationships, , assembles routine reports and correspondence provided by others, identifies and addresses problems, collects data, confirms facts and data to draw valid conclusions, organizational skills with attention to detail, time management skills to support for efficiency, proficient in Microsoft Office Suite. Strong knowledge of EPC contracting principles and contract law. Experience reviewing contract terms, conditions, and risk allocation. Understanding of procurement and subcontract management processes.

Education

Bachelor's degree in Business Administration, Construction Management, Engineering, Supply Chain Management, Law, or a related field.

Experience

Preferred 3-5 years related years of contract administration experience, preferably in EPC, construction, energy, industrial, or infrastructure projects. Experience with large-scale capital projects is highly preferred. Familiarity with contract types such as lump-sum, cost-reimbursable, and unit-rate contracts

Certificates, Licenses, Registrations

None required

Physical Requirements

• Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this position, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
• The employee is occasionally required to sit and smell.
• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Occasionally, especially when managing multiple projects and during problematic opening and/or closing phases of projects, mental stress can be taxing.
• May be required to work long hours for extended periods of time.

Special Job Dimensions

The office provides a safe and healthy work environment, is adequately heated and cooled, is free from exposure and extreme conditions, has appropriate lighting and office furnishings, and is smoke-free and drug-free.

Open to a hybrid work arrangement, with the understanding that the position requires travel to project sites and area offices as needed.

* NOTE – Where allowed, employees who work in positions classified as “safety-sensitive” can be disciplined if they test positive for marijuana or its metabolites, even if they have a valid state medical marijuana license. In addition, Flintco may also refuse to hire applicants for safety-sensitive jobs who test positive for marijuana as part of a pre-employment drug test, even if those applicants can produce a valid medical marijuana patient license.