Laboratory Administrator at KOST USA in Fort Thomas, Kentucky

Laboratory Administrator

We engineer leading fluid solutions that keep the world moving and we're building a better future while we do it. As a vertically integrated global powerhouse, we operate 17 manufacturing facilities and 4 R&D centers across the world, delivering performance from lab to road in over 40 countries. PFX Group brings together a family of trusted companies including Recochem, Prestone, Adam's Polishes, B&B Blending, Kost USA, Ultra Clear, POR and Auto-Chem, each with deep expertise, regional insight, and a shared commitment to engineering excellence. From automotive and heavy-duty thermal management systems to household and industrial solutions, our products are built for performance, reliability, and a commitment to sustainability. Join us and be part of a team that's redefining what's possible in fluid technology.

The Laboratory Administrator is responsible for managing day-to-day operations of a services laboratory, including sample intake, test kit logistics, inventory, and customer coordination. This role ensures accurate tracking and communication from sample receipt through reporting. This position is based at our Cincinnati, OH facility and will require fully on-site working Monday-Friday.

Core Responsibilities

• Test Kit & Sample Logistics: Coordinate shipment and receipt of test kits; track shipments; coordinate with couriers and customs; receive, open, and verify shipments
• Sample Management & Documentation: Handle shipment, organize, label and store tested samples. Log samples; verify completeness; follow up on missing information; maintain traceability
• Inventory Management: Manage test kits, lab consumables, and supplies; monitor stock and replenish
• Lab Coordination: Coordinate workflow and sample routing; track progress and resolve delays
• Coordination: Communicate with customers; handle inquiries; share results and resolve issues.
• Data Accuracy & Process: Maintain accurate records; support process standardization

Preferred Skills & Qualifications

• Education: Diploma or Bachelor's in lab science or related field
• Experience: 2-5 years in lab operations or coordination
• Technical Skills: Excel; exposure to LIMS/ERP preferred
• Collaboration: Work with R&D team, procurement, logistics, courier service providers and customers
• Soft Skills: Organization, communication, attention to detail

What We Offer:

• Competitive compensation
• Career growth opportunities - we prioritize internal promotions
• Generous 401k match
• Comprehensive health benefits, including medical, vision and dental coverage and Telemedicine
• Paid vacation and holidays
• Tuition assistance program - support for continued education and professional development

A pre-employment background check, including a criminal record check and drug testing, is required. PFX is proud to be an equal opportunity employer and is committed to fostering a diverse and inclusive workplace.