Secretary V

Posting Details

Position Information


Position Number
003230


Position Title
Secretary V - 003230


Division
Academic Affairs


Department
420800 - English


Minimum Qualifications


High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.

Preferred Qualifications

Job Description Summary


The University of South Alabama's English department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions


These are the job duties required of the position.

Essential Functions

• Prepares correspondence, reports, various forms and other documents using a PC.
• Assists department Chair and faculty by preparing and entering class schedules in Banner and handles all room assignments for classes.
• Utilizes Banner Finance and Student Record System to access departmental and student information.
• Assists with faculty candidate searches to include placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the Affirmative Action Report.
• Assists with preparation of Faculty Activity Reports & Annual Reports for the department.
• Hires and supervises students to include assigning duties and checking work.
• Processes necessary paperwork to hire graduate assistants, teaching assistants and interns.
• Handles leave reports and GA timesheets.
• Compiles portfolios for part-time and full-time faculty members upon request.
• Assists students with registration problems.
• Assists faculty to include giving make-up exams to students and proctoring exams.
• Provides departmental information to faculty, staff and students.
• Maintains departmental files and personnel records for faculty.
• Greets and routes visitors.
• Answers phone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information


Number of Vacancies
1


Position End Date (if temporary)

Job Open Date
09/23/2026


Job Close Date

Open Until Filled
Yes


Special Instructions to Applicants

Working Days
Monday - Friday


Working Hours
8:00 a.m. - 5:00 p.m.


Job Location
Main Campus


Full-time or Part-Time
Full Time


Regular or Temporary
Regular