Administrative Assistant

Administrative Assistant

LHH is actively seeking an Administrative Assistant for one of our top clients in Dallas! This a great contract to perm opportunity with our client and will report onsite to their office in Dallas!

Location: Dallas Office Dallas, TX 75201 Schedule: MondayFriday, 8:30 AM5:30 PM (Fully In-Office) Compensation: $25 / Hour W2; $52k annual conversion

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Dallas office on a temporary-to-hire basis. This role provides critical administrative support to multiple teams and principals, ensuring efficient day-to-day operations while maintaining exceptional client service. The ideal candidate is proactive, adaptable, and thrives in a fast-paced, deadline-driven professional environment.

Key Responsibilities

Administrative & Client Support

• Maintain and update client information in Oracle and other internal systems
• Set up new client records and upload Statements of Work (SOWs)
• Manage and maintain client data within Agiloft
• Assist with the preparation and processing of engagement letters as needed
• Upload Master Service Agreements (MSAs) and SOWs into Agiloft for both Dallas and Fort Worth offices
• Process administrative requests and provide backup support to team members as needed

Document Management

• Scan, organize, and maintain electronic records
• Manage DocuSign workflows and document processing
• Upload e-filing acceptance documents into UserVerse
• Prepare and mail taxpayer copies to clients
• Handle certified mailings and related tracking

Executive & Office Support

• Serve as backup support for the front desk and reception area
• Prepare and submit expense reports for Principals
• Coordinate travel arrangements and reservations for Principals as needed
• Provide general administrative support to leadership and staff

Qualifications

Education

• High School Diploma, GED, or equivalent required
• Bachelor's degree preferred

Experience

• Minimum of three (3) years of administrative support experience required
• Experience within a professional services environment preferred

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with Adobe Acrobat required
• Experience with Oracle preferred
• Experience with PeopleSoft or similar database systems is a plus

Knowledge, Skills & Abilities

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation
• Demonstrated ability to interact professionally with executives, clients, and colleagues at all levels
• Superior customer service skills with sound judgment, discretion, and diplomacy
• Proven ability to handle highly confidential and sensitive information
• Strong problem-solving skills and a continuous improvement mindset
• Self-motivated team player who is flexible and willing to assist wherever needed
• Ability to work independently while contributing positively to a collaborative team environment