Japanese/English Bilingual Purchasing Coordinator-Santa Clara, California(12710)

Job Description

Job Description

Job Description / Qualifications
Global electronics manufacture seeks a Japanese/English Bilingual Purchasing Coordinator in Santa Clara, California!
--Japanese bilingual and experience with high dollar purchasing --

Location: Santa Clara, CA
Saraly: $75K~$85K Depend on your experience.
***Candidates with expectations above the provided range will not be considered. The final compensation will be determined within the above range, taking into consideration your experience and skills. Please note that if experience or skills do not meet our company's mandatory requirements, the stated salary range may not apply or may be subject to adjustment. ***
Benefit: Medical, Dental, Vision (100% covered by employer), PTO, 401(k) (5% matching), others
Work Arrangement: 4x in office per week/ Mon-Fri -Employees are required to work on‑site during the initial 90‑day introductory period.

JOB SUMMARY
The Purchasing Coordinator is responsible for managing procurement activities, supplier coordination, and inventory oversight within a complex semiconductor manufacturing and service environment. This role exercises independent judgment in evaluating supplier proposals, negotiating pricing and delivery terms, analyzing inventory requirements, and ensuring alignment with operational, engineering, and service needs. The position requires a strong understanding of procurement principles, semiconductor supply chain dynamics, and cross-functional collaboration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Procurement Management
Independently prepare, evaluate, and process purchase requisitions, purchase orders, change orders, and RFQs.
Assess supplier quotations and select optimal sources based on cost, lead time, technical requirements, and total value.
Negotiate pricing, delivery schedules, freight terms, and service levels with suppliers to support operational and financial objectives.
Ensure compliance with company purchasing policies, quality standards, and industry regulations.
Review and reconcile purchase orders, receipts, and invoices, resolving discrepancies through supplier and internal coordination.
Maintain oversight of orders, amendments, shipping notices, and procurement documentation to ensure accuracy and audit readiness.
Utilize internal and customer procurement portals to manage purchase orders, reporting, and supplier communication.

Inventory & Material Planning
Analyze inventory records and consumption trends to determine material sufficiency and anticipate future requirements.
Develop recommendations for replenishment strategies, safety stock levels, and material flow improvements.
Coordinate cost-effective distribution methods for materials to and from suppliers, optimizing logistics and minimizing downtime.
Partner with planning, sales, and service teams to ensure inventory availability aligns with production, field service, and customer commitments.
Support engineering and new product development teams by sourcing materials for prototype builds and technology evaluations.

Supplier Relationship Management
Serve as a primary point of contact for supplier communication, performance management, and issue resolution.
Evaluate supplier performance using metrics such as on-time delivery, responsiveness, quality, and cost stability.
Lead periodic cost-reduction discussions and negotiate annual pricing adjustments.
Work with suppliers to resolve delivery delays, quality issues, and cost variances, ensuring continuity of supply.
Maintain strong, professional relationships with suppliers to support long-term collaboration and
operational reliability.

Cross-Functional Collaboration
Collaborate with engineering, operations, planning, finance, sales, and service teams to align procurement decisions with business needs.
Provide guidance to internal stakeholders on purchasing best practices, supplier capabilities, and material availability.
Coordinate with accounting to ensure timely processing of inventory payables and resolution of financial discrepancies.

Documentation & Reporting
Maintain accurate procurement records, vendor profiles, and material data within ERP/MRP systems.
Prepare reports, cost analyses, and performance summaries for management review.
Organize information in various formats (Excel models, charts, diagrams, presentations) to support decision-making.

Other & Miscellaneous
Support annual supplier negotiations and cost-reduction initiatives.
Participate in internal audits, compliance reviews, and continuous improvement projects.
Provide backup support to team members during absences or peak workload periods.
Perform additional duties, special assignments, or projects as requested by management.

REQUIRED SKILLS AND ABILITIES
Excellent verbal and written communication skills in both English and Japanese
Strong interpersonal, negotiation, and conflict-resolution skills.
Proven organizational and time management capabilities.
Analytical thinker with strong problem-solving abilities.
Ability to act with integrity, professionalism, and confidentiality.
Strong understanding of semiconductor materials, components, and supply chain dynamics.
Proficiency with ERP/MRP systems (SAP, Oracle, Netsuite, etc.) and Microsoft Office tools.

EDUCATION AND EXPERIENCE
Bachelor's degree in Business Administration, Logistics, or Supply Chain Management, or related field or equivalent combination of education and experience.
2–4 years of purchasing or supply chain experience, ideally in semiconductor, electronics, or high-tech manufacturing.