Information Management Coordinator

Overview One of our major oil and gas clients is seeking an Administrative Coordinator to work on a 6‑month assignment in their facilities in Deer Park, TX. The Administrative Coordinator provides engineering‑focused administrative, document control, systems, and coordination support to Electrical, Reliability & Mechanical, Pressure Equipment Integrity teams. This role enables effective MI program execution by ensuring documentation, data, workflows, and follow‑through are organized, visible, and reliable. Responsibilities Department Administration Provide administrative and operational support to MI leadership, staff, and contractors. Coordinate calendars, priorities, and scheduling for MI leadership. Organize leadership meetings, staff meetings, planning sessions, and cross‑functional reviews. Prepare agendas, presentations, meeting minutes, and track action items and follow‑ups. Support team events, training sessions, workshops, offsites, and associated travel logistics. Ensure office supplies are well‑stocked and meeting facilities contain all necessary equipment for facilitation. MI Document Control & SharePoint Administration Administer SharePoint sites, libraries, permissions, and structures. Maintain document control standards including naming conventions, metadata, versioning, and retention requirements. Ensure MI documentation is complete, current, searchable, and accessible to authorized users. Identify documentation gaps and coordinate closure with responsible engineers, specialists, and stakeholders. Support document standardization, cleanup, migration, and continuous improvement efforts. Enablon Administration & Systems Coordination Serve as the administrative gatekeeper and coordination focal point for MI activities within Enablon. Support setup, assignment, tracking, and closure of Enablon actions, investigations, inspections, and MI workflows. Maintain Enablon user access, roles, and visibility for MI personnel. Ensure alignment between Enablon actions, SAP S/4HANA data, and SharePoint‑controlled documentation. SAP S/4HANA, Data & Systems Alignment Act as administrative SAP S/4HANA coordination point for the MI teams to compile notifications, work orders, and equipment records. Generate standard reports and data extracts to support planning, reviews, audits, and leadership visibility. Workflow Tracking, Action Management & Power BI Reporting Track action items related to MI inspections, MOCs, investigations, audits, and reviews. Maintain action and documentation visibility using Microsoft Teams, Planner, and SharePoint lists. Maintain MI related Power BI dashboards used for visual management and leadership reporting. Contractor, Team Coordination & Lifecycle Support Coordinate onboarding and offboarding for staff and contractors including systems access, SharePoint orientation, and documentation handover. Maintain distribution lists, permissions, and standardized collaboration environments. Coordinate contractor documentation, forms, and administrative compliance requirements. Serve as an administrative interface with peer coordinators, IT, Facilities, Business Services, and Records Management. Act as floor warden. Requirements Strong proficiency in Microsoft Office, Teams, SharePoint, and Power BI. Working knowledge of IDMS and CMMS or similar enterprise systems. Excellent organizational, documentation, and follow‑through skills. Ability to manage confidential and sensitive information with professionalism and discretion. Demonstrated ability to work independently in a fast‑paced, operations‑focused environment. High school diploma or GED required; college coursework or degree preferred. 5+ years of experience supporting engineering, technical, operations, or Mechanical Integrity organizations. #J-18808-Ljbffr Airswift