Administrative Services Coordinator

Overview Join a team dedicated to improving the patient experience across our organization. As the Administrative Services Coordinator, you will provide essential support that helps our team deliver meaningful work impacting patients, families, and care teams. In this dynamic role, you will coordinate meetings and events, manage calendars and scheduling, oversee travel and purchasing processes, and support departmental financial and administrative activities. We are looking for a detail-oriented and resourceful individual who thrives in a collaborative environment, enjoys creating order and efficiency, and brings strong administrative skills along with expertise in Microsoft Office tools. This position is responsible for planning and implementing activities of a program within a department, and ensuring goals and objectives are in accordance with established criteria. The incumbent interprets program policies and advises program participants on the application of regulations. As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities Essential Functions Oversees daily program operations and coordinates program activities. Develops and implements program goals and objectives. Monitors program quality and effectiveness, and researches improvement methods. Establishes program budget, monitors and approves related expenditures, and ensures budget goals are met. Assists with fundraising activities. Advises staff, students, and others, regarding program policies, goals and related technical issues. Prepares reports, financial statements, as well as reports on program status, and progress for management, and outside agencies. Writes and edits program related publications, and promotional or educational materials. Oversees others who schedule meetings, seminars, and other program related functions. Acts as a liaison between internal and external constituencies involved in program activities. Works collaborative with the director and department staff in supporting departmental project needs. May assign, direct, and review work of support staff. Knowledge / Skills / Abilities Ability to perform the essential functions of the job as outlined above. Ability to work independently, analyze, and make decision related to program content. Strong coordination and organizational skills required to prioritize deadlines. Demonstrated human relations, and effective communication skills. Ability to provide independent coordination and decision making for all activities of a specified program. Proficiency in statistical and business software applications. Excellent written and verbal communications skills and attention to detail. Qualifications Required Bachelor's degree in a related field, or equivalency. One year of directly related experience. Qualifications (Preferred) Preferred Proficiency in statistical and business software applications. Working Conditions and Physical Demands Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements Carrying, Sitting, Standing, Walking Multi-lingual Candidates Welcomed EEO Statement University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations. All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affinitive Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at View phone number on click.appcast.io. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: Online reports may be submitted at oeo.utah.edu/ The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or Hospitals and Clinics Human Resources at View phone number on click.appcast.io if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. Requisition Number 85184 Reg/Temp Regular Employment Type Full-Time Shift Day Work Schedule M-F Clinical/Non-Clinical Status Non-Clinical Location Name Business Services Building Workplace Set Up Hybrid City SALT LAKE CITY State UT Department COR ISC 36A PX/Exp Initiatives Category Administrative Professional Workplace Set Up Hybrid #J-18808-Ljbffr University of Utah Health