Academic Coordinator

Academic Coordinator, Intelligence Operations University of Arizona 1140 N Colombo Avenue, Sierra Vista, AZ 85635 65,687 to 85,393 a year to Full-time Department Dept Intelligence Operations Department Website Link intelligenceoperations.engineering.arizona.edu/ Location Sierra Vista Address Sierra Vista, AZ USA Position Highlights The Academic Coordinator supports the strategic and operational goals of the Department of Intelligence Operations. This position manages academic program data analytics, leads and coordinates key departmental meetings and events, oversees academic scheduling, and serves as the primary liaison among faculty, staff, and students. The Academic Coordinator plays a vital role in ensuring timely communication, accurate data reporting, and streamlined academic program execution across multiple stakeholders. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. Duties and Responsibilities Academic Program Coordination and Analytics Collect, analyze, and report weekly student analytics, including enrollment numbers and applicant-to-matriculant conversion rates Update and maintain presentation materials such as slides for recurring staff meetings and leadership smart book inserts. Track the academic calendar, course offerings, scheduled rooms, and report related deadlines to department leadership. Assist in the coordination of IIO Engagements and Meetings Organize and facilitate weekly or bi-weekly staff meetings, including scheduling, agenda creation, and meeting execution Serve as lead for the IIO Speaker Series, “Meet Your Major,” and internship/information sessions Assemble and review content for the IIO Newsletter and manage bi-annual “Dead Drop” releases Assist in the coordination of IIO Engagements and Meetings Organize and facilitate weekly or bi-weekly staff meetings, including scheduling, agenda creation, and meeting execution Serve as lead for the IIO Speaker Series, “Meet Your Major,” and internship/information sessions Assemble and review content for the IIO Newsletter and manage bi-annual “Dead Drop” releases Program Assessment and Quality Assurance Lead the development and execution of the academic timeline each semester Track assessment standards and ensure curriculum committee submission are reviewed and submitted on time Assist with standard operating procedure (SOP) reviews and updates as needed Event and Project Management Oversee the planning, coordination, and outreach for academic-related events involving students, employers, and guest speakers Maintain documentation, track deliverables, and ensure successful execution of assigned academic events and projects Knowledge, Skills, and Abilities (KSAs): Strong analytical skills for compiling and interpreting academic data Proficiency in presentation tools (e.g., PowerPoint) and learning management systems (e.g., D2L) Excellent written and verbal communication Ability to coordinate multiple projects and prioritize effectively under deadlines Experience working collaboratively across departments and with external stakeholders This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications Bachelor’s degree or equivalent advanced learning attained through professional-level experience Minimum of 3 years of relevant academic or program coordination experience; including experience with data collection and analysis, meeting facilitation, and academic state holder coordination Preferred Qualifications Experience working within a college or university setting, particularly in environments involving both academic and sponsored project activities Experience managing academic schedules, managing course and program changes, and coordinating with Registrar, Curricular Affairs, and faculty governance units Demonstrates ability to manage multiple complex priorities in a fast-paced environment FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Academic Administration Benefits Eligible Yes to Full Benefits Rate of Pay 65,687 to 85,393 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 9 Compensation Guidance the Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Academic Program Mgmt Job Function Academic Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Expected End Date Contact Information for Candidates Tracy Prudhomme, Operations Manager, Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.