Sales & Proposal Development Coordinator

Description:

OE Solar is seeking a highly organized, detail-oriented Sales & Proposal Development Coordinator to support our growing team. This role combines proposal development, procurement coordination, and business development responsibilities, including outside outreach, networking, and relationship management to support company growth and client engagement.

Key Responsibilities

Proposal & RFP Development

• Oversee all? RFP/RFQ/BID responses , ensuring compliance with requirements and timely submission.
• Search for and track relevant RFP opportunities across multiple procurement platforms.
• Read, interpret, and analyze all RFP requirements, specifications, and scoring criteria.
• Write clear, persuasive, and customized proposal narratives tailored to each opportunity.
• Prepare, assemble, and format all required documents, attachments, pricing sheets, appendices, and forms.
• Manage digital submissions and maintain credentials for procurement websites.
• Maintain and update proposal templates, boilerplate content, past submissions, resumes, bios, project profiles, and company qualifications.

Business Development & Community Outreach

• Support company growth initiatives through outside sales outreach and relationship-building efforts.
• Attend networking events, industry associations, trade shows, social clubs, and community functions to promote OE Solar services and expand brand visibility.
• Conduct in-person visits to new and existing businesses to develop relationships, identify opportunities, and strengthen client partnerships.
• Collaborate with Marketing and Sales Operations to support lead generation, client engagement, and strategic growth initiatives.
• Maintain professional relationships with clients, vendors, subcontractors, and community stakeholders to support long-term business development goals.
• Represent the company professionally in public-facing settings and serve as a knowledgeable point of contact for prospective clients and partners.

Project Coordination & Content Management

• Schedule and lead proposal kick-off meetings; coordinate task assignments and timelines.
• Work with project managers, subject matter experts, Marketing, and Sales Operations to gather necessary content including site photos, references, project descriptions, technical literature, and white papers.
• Ensure work contributions from multiple departments are accurate, complete, and consistent with internal quality-control standards.
• Maintain a centralized repository of proposal content, shared drives, and marketing collateral.
• Track opportunities, submissions, deadlines, revision requests, and follow-up actions.
• Attend pre-bid meetings, RFP walkthroughs, and related sessions to gather critical site information when required.

Writing, Editing & Quality Control

• Create and refine written materials including proposals, qualifications, marketplace boilerplate, website content, and procurement-related documentation.
• Apply strong editing skills to ensure accuracy, clarity, consistency, and compliance.
• Utilize creative writing techniques where appropriate to enhance engagement and persuasiveness.
• Ensure all final submissions adhere to organizational standards and state procurement requirements.

Qualifications

• 3–5 years of professional experience in? proposal writing, RFP development, copywriting, or technical writing .
• Experience in the? construction industry ?or related field strongly preferred (Solar) .
• Strong command of English; degree in English, Communications, or similar field preferred.
• Knowledge of? procurement processes , government RFP/RFQ/BID structures, and state procurement laws (NY experience is a plus).
• Proficiency in? Microsoft Office , Adobe Acrobat, and document-editing tools?, CRM software experience.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills, professionalism, and meeting etiquette.

Compensation

Salary Option (Full-Time Employee):

• $25.00 – $35.00 per hour

Benefits (Full-Time)

• Health & dental
• Paid time off
• Paid Holiday's

Work Location

• In-person

Compensation details: 25-35 Hourly Wage

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