Bilingual HR & Administrative Support Professional

Bilingual HR & Administrative Support Professional

Location: Claremore, OK Type: Contract To Hire Compensation: $22.00$26.00 per hour Contractor Work Model: Onsite onsite

Responsibilities

• Serve as the first point of contact for employees, visitors, and vendors, providing professional front office reception duties
• Greet and assist employees, applicants, visitors, contractors, and vendors in a courteous manner
• Answer, screen, and direct incoming phone calls and inquiries
• Ensure proper visitor sign-in procedures and adherence to safety and PPE requirements
• Maintain a clean, organized, and professional front office and reception area
• Receive and distribute mail, packages, and internal communications
• Coordinate with departments for visitor access and scheduling
• Manage coverage during absences or lunch breaks
• Support confidential HR functions such as onboarding activities, interview scheduling, and HR inquiries
• Assist with employee engagement events and activities, ensuring confidentiality of sensitive information
• Handle billing and invoicing for temporary agencies and staffing agency relationships
• Act as the point of contact for Day Labor positions through staffing agencies
• Provide daily attendance reports to management teams
• Manage access and security controls with key fob systems
• Support administrative functions such as scheduling meetings, preparing training materials, ordering office supplies, and document preparation
• Assist with special projects and cross-functional administrative needs

Requirements

• High school diploma or equivalent required; associate degree in Human Resources, Business Administration, or related field preferred
• 13 years of administrative, receptionist, or HR support experience preferred (manufacturing experience a plus)
• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS experience preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities in a fast-paced environment
• Professional demeanor with strong customer service skills
• Ability to handle sensitive and confidential information with discretion
• Strong attention to detail and problem-solving skills