Office Manager / Executive Assistant

Office Manager

We are seeking a highly organized, dependable, and customer-focused Office Manager to support daily administrative operations and help keep our team running efficiently. This role is responsible for managing inbound phone calls, coordinating schedules for inspections and remediation work, handling email correspondence, supporting accounts payable and receivable processes, making follow-up calls, and assisting leadership with inventory tracking and ordering. The ideal candidate is detail-oriented, professional, and able to communicate clearly with customers, vendors, team members, and leadership.

Key Responsibilities

• Administrative & Office Support
• Scheduling & Coordination
• Accounts Payable & Receivable Support
• Inventory Tracking & Ordering

Previous experience in office administration, office management, scheduling, customer service, or a similar role preferred. Experience with accounts payable and accounts receivable processes is a plus. Strong phone, email, and written communication skills. Excellent organizational and time-management abilities. Professional, reliable, and detail-oriented. Comfortable working with customers, vendors, field staff, and leadership. Proficiency with basic computer systems, email, calendars, spreadsheets, and office software. Ability to learn company-specific software, scheduling platforms, accounting systems, or project management tools.

Strong attention to detail and accuracy. Ability to follow through on tasks without frequent reminders. Customer-service mindset with a calm and professional communication style. Problem-solving ability and willingness to take initiative. Familiarity with scheduling field service teams, inspections, remediation work, construction, restoration, or project-based services is helpful. Basic understanding of invoicing, billing, purchase orders, and vendor coordination.

This position begins as office-based, with flexibility to WFH occasionally as needed, and requires frequent communication by phone, email, and internal systems. The Office Manager will work closely with leadership, administrative staff, field team members, vendors, and customers to support daily operations and project coordination.

Compensation: $18.00 - $25.00 per hour

Green Home Solutions is a company dedicated to improving indoor air quality. Studies show that people spend 90% of their time indoors and while asthma, allergies, and air quality related sicknesses are on the rise, Green Home Solutions has the answer. We offer fast, affordable and effective ways to solve indoor air problems Our mission is to reduce indoor air impurities that may cause illnesses; therefore, creating better work, school, and living environments for everyone. Our services include mold and odor removal, hospital grade disinfection, dispensing probiotics to provide a protective shield against indoor contaminants and maintaining the environment with air duct cleaning and crawlspace/basement encapsulation.

Green Home Solutions specializes in using products with plant-based ingredients and are safe when used as directed. Before we can ensure the high standards of our quality services, we first have to build a team of reliable and dedicated professionals. Every Green Home Solutions employee is an ambassador of our core values and is devoted to ensuring customer satisfaction.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to the franchisor.