Administrative Assistant

Administrative Assistant – Bilingual Spanish

Job Type: Temp-to-Perm

Schedule: Full-Time, Monday–Friday, 9:00 AM–5:00 PM

Pay: $25–$30/hour, dependent on experience

We are seeking a Bilingual Spanish Administrative Assistant to support the day-to-day administrative and operational needs of a residential property. This is a temp-to-perm opportunity ideal for someone who is organized, personable, detail-oriented, and comfortable interacting with tenants, vendors, and internal staff.

Responsibilities:

• Answer phones, make copies and faxes, distribute incoming mail, and schedule meetings.
• Maintain tenant HUD and LIHTC filing systems in an organized and efficient manner.
• Assist with maintaining waiting lists, filing applications, and managing applicant correspondence.
• Draft and send approved correspondence.
• Assist tenants with annual income recertification in accordance with HUD and LIHTC guidelines.
• Maintain completed work orders and building inspection reports.
• Run Accounts Receivable reports and assist with preparing delinquent reminder letters.
• Update tenant accounts within property management software.
• Assist with contacting and scheduling vendors and maintaining vendor files.
• Support invoice submission and other accounts payable processes.
• Provide additional administrative support to property management as needed.

Qualifications:

• Bilingual Spanish is required.
• High school diploma or equivalent required; college degree preferred.
• Minimum of 1–2 years of administrative experience.
• Experience working with senior populations or government-subsidized/affordable housing is a plus.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office; experience with property management software is a plus.
• Strong organizational, time-management, and problem-solving skills.
• Ability to manage multiple priorities and work both independently and collaboratively.

Work Environment:

• Residential property/office environment.
• Some walking throughout the property and occasional light lifting and bending may be required.

Equal Opportunity Employer/Veterans/Disabled

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